USING MICROSOFT WORD

6/1/07

 

EXERCISE 1

PURPOSE

In this exercise you will learn to use the Microsoft word program to do typing on the computer. Typing on the computer is called word processing.

 

STARTING YOUR COMPUTER

Turn on the monitor by firmly but briefly pressing the button on the front below the screen.

Then turn on the computer by firmly but briefly pressing the power button about half way down on the front panel of the console.

Wait while the computer comes up it may take quite awhile. You should then see the desktop screen.

 

THE UBIQUITOUS ENTER KEY

YOU WILL ALSO LEARN the dual purpose of the Enter Key on the keyboard

Pecking the Enter key can be used to make the computer start your next operation and it ALSO can be used to make a new paragraph in you text.

 

IMPORTANT! THE PROPER WAY TO HOLD A MOUSE

THE MOUSE SHOULD BE HELD WITH THE WIRE POINTING AWAY FROM YOU AND WITH THE HEAL OF YOUR HAND USED AS A PIVOT.

THE INDEX FINDER SHOULD BE OVER THE LEFT BUTTON AND THE MIDDLE FINGER OVER THE RIGHT BUTTON. THE THUMB SHOULD BE HOLDING THE LEFT SIDE, AND THE RING AND PINKY HOLDING THE RIGHT SIDE.

 

HOW TO PROPERLY CLICK THE MOUSE

When the instructions below say click, it means clicking with the left mouse button. Clicking is done in three steps

·                   Point the mouse at a what you want to click

·                   Press the left mouse down firmly

·                   Quickly let up on the button

 

 

STARTING MICROSOFT WORD USING THE MOUSE

The easiest way to start the Microsoft WORD program from the DESKTOP USING THE MOUSE is to

SINGLE CLICK ON THE WORD ICON,

AND THEN PECK THE ENTER KEY.

IN A FEW SECONDS YOU SHOULD NOW HAVE A “WORD” SCREEN ON YOU MONITOR WITH A BLINKING CURSOR IN THE UPPER LEFT CORNER OF THE SCREEN. WE SAY THAT THE WORD PROGRAM IS NOW RUNNING ON YOUR COMPUTER

 

DETERMINING THE PURPOSE OF THE CURSOR

The cursor is the little blinking vertical line on your screen. The cursor tells you where the next character (letter) will be inserted when you type it in from the keyboard. The cursor has other names like: insertion point and place marker. Actually the cursor marks the insertion point on the text screen.

 

EXERCISE 1

Type in:

Mary had a little lamb

 

COMPUTER LOGIC

To a computer, a word in not a word without a space at the end Therefore, what you learned in elementary school that spaces were between words was WRONG!

FOR A COMPUTER TO WORK FOR YOU LOGICALLY YOU MUST PUT A SPACE AT THE END OF EACH WORD, AND A PERIOD AND A SPACE AT THE END OF EACH SENTENCE.

 

 

SAVING YOUR NEW DOCUMENT FOR THE FIRST TIME

ONE VERY IMPORTANT ASPECT OF COMPUTERS IS THAT TEXT IS JUST A DOCUMENT RESIDING IN THE MEMORY OF THE COMPUTER, UNTIL IT IS SAVED TO A STORAGE DEVICE. STORAGE DEVICES CAN BE A FOLDER ON THE HARD DRIVE, USB FLASH DRIVE, OR A FLOPPY DISK, AND POSSIBLEY A CD. THE PROCESS OF CHANGING A DOCUMENT INTO A FILE IS CALLED SAVING. IN THE PROCESS OF SAVING YOU MUST GIVE THE DOCUMENT A PROPER “FILE NAME”. SO ONCE A DOCUMENT IS SAVED IT IS CALLED A FILE.

 

SAVING YOUR NEW DOCUMENT FOR THE FIRST TIME TO “MY DOCUMENTS” FOLDER ON THE HARD DRIVE

This is the easiest, because this is the default location where the computer has been set to save.

 

1. Using your mouse, go up and click on the “File” button in the upper left corner of the Menu bar. This will give you a new menu.

 

2. Now click on the “Save as” button. This will give you a dialog box titled “Save As” (PLEASE SEE EXHIBIT ATTACHED TO THE WEB SITE)

 

Notice what is says in the “Save In” box. It says “My Documents”. So this time to make it easy we will save in “My Documents” on the hard drive.

 

3. Go down to the “File Name” box. Drag over the words in the File Name box to highlight them. Peck the Backspace key to clear the box.

 

4. Type in a new name for the document (I suggest you use Mary as the file name and in addition, the date, in year, month, day order i.e. 07.05.31. So the file name would be Mary 07.05.31, you would of course use the date that you saved the document to a file

 

5. Now click the Save Button.

 

It is important for you to understand that if you save to the My Documents folder of a computer that is in public use, that your document is on the hard drive of that computer and could be erased or changed by anyone using that computer. For the computers at Shell Point and some public computers, the My Documents folders are automatically erased when the computer is shut down.

 

 

EXERCISE 2

SAVING YOUR NEW DOCUMENT FOR THE FIRST TIME TO YOUR FLASH DRIVE (Insert FLASH drive into the USB cable)

 

FIRST YOU MUST CHECK TO SEE IF THE COMPUTER RECOGNIZES THE FLASH DRIVE (You should have plugged the flash drive into the USB port)

1.     click on the Start button - that will give you the main computer menu

2.     click on My Computer – you will see icons for all the storage devices

3.     look for one that says TDK Trans It and a E or F or G or H at the end

 

PREPARING YOUR DOCUMENT

1.     Single click on the Microsoft Word Icon and Peck the Enter Key)

2.     Type in: Mary had a little lamb

3.     Start a new paragraph or new sentence by pecking the Enter key. This will put the cursor at the beginning of a new paragraph and a new sentence. Now type in:

Its fleece was white as snow.

 

Note If you make a mistake peck the Backspace key until you have cleared out the mistake and start typing again. Or move the arrow with the arrow keys to where you want of make the correction.

 

NOW LETS SAVE WHAT YOU HAVE TYPED

TO A FLASH DRIVE (Remember you have already plugged in your flash drive)

 

1. Using your mouse, go up and click on the “File” button in the upper left corner of the Menu bar. This will give you a new menu.

2. Click on the “Save as” button. This will give you a dialog menu titled “Save As”

 

Notice what is says in the “Save In” box. It says “My Documents”. So this time we will not save into that Folder on the hard drive called “My Documents”. We will save to the Flash drive Notice the little down arrow at the end of the “Save In” box. (This is called the expansion arrow)

 

1.                 Click on the little down arrow to expand your options. Notice again in the expanded menu you will see as one of the choices TDK Trans-It

2.                 Click on TDK Trans-It - Now in the “Save In” box it should say TDK Trans-It

3.                 Go down to the “File Name” box. Drag over the words in the File Name box to highlight them. Peck the Backspace key to clear the box.

4.                 Type in the name for your document: Mary PLUS THE DATE In this format 07.05.31

5.                 Now click the Save button

 

It is important for you to understand if you save to a flash drive your document will be on you’re the flash drive and you can take the flash drive to another computer and use it there including your computer at home.

 

MOVING THE CURSOR AROUND

Reminder: wherever the cursor is, is where the next character you type will land, so it is very important to understand how to move your cursor around so that you can add text to another part of your document.

There are several ways you can move your cursor around in your document:

 

1. USING THE ARROW KEYS

One way to move your cursor short distances is to use the arrow keys. The right arrow key moves the cursor to the right and the left arrow key to the left. The up arrow key will move it up if there is room, and the down arrow key will move it down if there is room. We will now practice moving your cursor both with the I-beam and the arrow keys.

 

2. USING THE MOUSE

Another way is using the I-beam. This is the most common way if you are moving the cursor any distance from where it is.

The rule is wherever you put the I-beam within the text, and click, and move the mouse away, that is where your cursor will be put. Try it with the document that is on your screen now.

 

SEEING IF YOU SAVED OK

1. To see if you saved ok, look up on the Title bar of your word document you will see that the word Document 1 has been replaced by whatever you typed in the “File Name” box

 

2. Another way to see if you saved ok is to click the “File” button again, and then click the “Open” button. You should now see your documents name on the screen.

Click on the “Cancel” button to get back to you document

 

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EXERCISE 3

OPENING A SAVED FILE

Before you open a saved file you must have your computer on and MICROSOFT WORD started, as above, and the flash drive containing your file plugged in to the USB port.

Go to the Menu Bar and click on File, then click on Open.

In the “Look In” change it to flash drive by clicking on the little down arrow at the end of the box, and selecting “flash drive ( E: or F:)” by clicking on it.

Now highlight your file’s name by clicking on it. (This is called “SELECTING”)

 

Click the Open button. You should see your file on the screen

 

ADDING MORE TEXT

1.                 Using the arrow keys put the cursor at the end of the last sentence if it is not already there.

2.                 Peck the Enter key to start a new paragraph.

3.                 Now type in: And everywhere that Mary went.

4.                 Peck the Enter key to start a new paragraph

5.                 Type in: The lamb was sure to go.

6.                 Peck the Enter key to start a new paragraph.

7.                 Type in: your name and the date

8.                 Now save the additions you made to your document by holding down the CTRL key and at the same time peck the S key. (Note the S stands for save)

 

 

PRINTING YOUR DOCUMENT

 

1.USING THE KEYBOARD KEYS

ONE WAY TO PRINT A DOCUMENT is to simply

1. Press and hold down the Control key and peck the P key. You will get a dialog screen to make selections like the number of copies you want or specific pages to print.

2. Now just peck the Enter key or click on the “OK” button

 

 

2. USING THE MOUSE

1.                 Click on File on the Menu bar.

2.                 Click on Print. Again you will get a dialog box to make selections if you want to.

3.                 Peck the Enter key if you don’t want to make selections.

 

3. OR

Just click on the printer icon on the tool bar. The printing will start without an intermediate dialog screen

 

SHUTTING DOWN YOUR COMPUTER

 

CLOSING YOUR DOCUMENTS FIRST

It is best to close your programs before you shut down your computer, so go up to the Menu bar and click on File. Now come down and click on Close. If you have not saved your latest changes you will be ask if you want to. Say yes

 

USING YOUR MOUSE

First click on the master Start button on the lower left of your screen. Now click on Shut Down. You will get the Shut Down screen. Be sure that the bullet is in Shut Down. Then click OK. After showing several messages on the monitor, your computer should now shut down. It may take a few minutes for it to shut down.

 

WHAT YOU HAVE LEARNED SO FAR

1. How to start up a computer monitor and console

2. What is the difference between a cursor and a mouse I beam?

3. How to type text into a document

4. The dual purpose of the Enter Key- Remember the Enter key can be used to make the computer perform your next operation and ALSO to make a new paragraph in you text.

5. How to save a document to the “My Documents” folder for the first time

6. How to save a document to a flash drive for the first time

7. The difference between saving to “My Documents” folder on the computer’s hard drive and saving to a flash drive

8. How to add text to a document

9. How to save additions to a document

10. How to print a document several ways

11. How to close a document

12. How to shut down a computer

13. How to open an existing saved document

14. How to add more text and save the additions

 

WOW! ISN’T THAT AMAZING