Pensacola, Florida 32507
Telephone: (850) 458-8694 Fax: (850) 457-7780
E-mail: paralegallsj@bellsouth.net
Overview
Hard working and conscientious, with a broad range of experience in legal and office settings; Solid background maintaining the smooth flow of work in a busy office; Able to meet tight deadlines in a fast-paced environment; Combination of strong administrative ability with excellent oral, written, and electronic communication skills; Management skills and experience; Leadership skills and experience
Education
University
of West Florida- Interdisciplinary Information Technology Major
e-Learning Specialization-BA Degree
University
of West Florida-Internet Technology Minor
Pensacola Junior College-Liberal Arts-(General
Education)-AA Degree
Pensacola Junior College-Paralegal-(Legal
Assisting)-AS Degree
Employment
University of West
Florida, Pensacola, FL-Office of the General Counsel-Office Assistant-May
2003-Present, Point of Contact for the Office of General Counsel, Composition of
Correspondence, Reports, Legal Pleadings, and Numerous Forms; Maintained
Database for Tracking of Contracts and Misc Documents; Greeted Visitors and
Provided Assistance for Administrators, Faculty, Staff, Students and Public;
Handled Student Record Request, Public Record Request and Subpoena Records
Request; Supervised
College Work Study Students and Interns; Electronic Noticing of Campus Rules,
Public Hearings, Meetings, ect., Facilitated
NACUA Virtual Seminar; Assisted in PCRA Policy Tracking System Implementation;
Scheduled, Took Minutes and Facilitated Collective Bargaining Meetings;
Scheduled Meetings and Appointments for two (2) Attorneys and Legal Coordinator;
Maintained Meeting Maker Scheduling for the Office of the General Counsel;
Assisted on Rules and Policies Development
for the University; Assisted with
Computer and Networking Problems; Handled Department Special Events
Coordination; Trained and Guided Intern; Assisted in Legal Research Projects;
Utilized MS Word, MS Excel, Macromedia MX Dreamweaver, Microsoft Access,
Microsoft Outlook, Meeting Maker, West Law;
Prepared Memos, Research Case Law, Worked Prepared and Processed
Agreements, Amendments, Contacts, Leave Reports, Overtime Requests, Timesheets,
Property Forms, Travel Authorization Request, and Payroll as Needed for All
Persons in the Office, and Performed Other Duties as Assigned;
Designed and Maintained Department Website; Areas of Work: Litigation,
Contracts, Immigration, Administrative Law; Promoted from Student Assistant to
Program Assistant to Office Assistant
University of
West Florida, Pensacola, FL-Division of Academic Affairs-Student
Assistant-
January 2003-Present, Point of Contact for the Office of Academic
Affairs,
Compose and Type a Variety of Materials Including Correspondence, Routing Slips,
Reports, and Numerous Forms; Maintained Databases, Utilized Microsoft Word,
Microsoft Excel, Microsoft Access, Microsoft Outlook, Greeted Visitors and
Provided Assistance to Administrators, Faculty, Staff, Students, and Public;
Answered Main Telephone Line, Assisted Callers, and Routed calls to the
Appropriate Person and/or Department, Sorted Incoming Mail, Date Stamped, and
Distributed to the Appropriate Person and/or Department, Prepared and Processed
Action Sheets, Agreements, Budget Transfers and Amendments, Contacts, Foundation
Requests, Leave Reports, overtime Requests, Position Descriptions and vacancies,
Property Forms, Travel Authorization Request and Vouchers for Reimbursement,
Foundation Request and Reimbursements, and Purchase Requisitions as Needed for
All Persons in the Office, and Performed Other Duties as Assigned
Legal Consulting
Solutions,
Pensacola, FL Paralegal Administrator/Owner October 1999-Present,
Typing, Filing, Answering Telephones, Taking Detail Messages, Faxing, Filing
Motions, Drafting Legal Documents, Drafting Petitions, Drafting Motions,
Correspondence with Clients, Attorney Correspondences, Managed and Scheduled
Appointments, Billing, Mailing, Data Entry, Organized, Prepared and Prioritized
Assignments, Greeted Visiting Client, Reviewed and Routed Incoming and Outgoing
Mail, Input Information Required For Opening
A New Client File, Retrieved Files From Filing, Documented Work Done On
Client Files, Database Management, Multi Line Phones, Formulated A Daily
Follow Up
System, Prepared
Summons, Complaints, and Subpoenas, Proofread Legal Documents, Arranged
Meetings, Liaise With Clients, Responding to Various Correspondences, Direct
Contact and Communications With Clients, Ordered Supplies, Prepared Power of
Attorneys, Handled Multi‑line Phone System, Managing Client Database,
Directing Calls, Records
Management,
Maintained New Case Database, Billing, Collections
of Account Balances, Office Management, Recruit, Hire, Interview, and Orientate
New and Temporary Employees, Conduct Disciplinary Actions and Terminations,
Assign Projects to Paralegals and Legal Secretaries, Coordinate Work Flow;
Monitor Billable Hours, Participate In Long-Range Planning of The Firm
With A Focus on Paralegal Staffing, Promoting Effective and Maximum Utilization
of Paralegal, Set Paralegal and Legal Secretary Salaries and Billing Rates,
Perform Other Administrative Duties including: Solving Personal Problems,
Proposing New Administrative Policies and Administering Existing Firm Policies,
Complying With Labor Laws, and Acting as a liaison Between the Receptionist,
Legal Secretaries, Paralegals, and Attorneys to Promote Effective Utilization of
Employees, Specialty Areas: Family
Law, Personal Injury, Guardianship, Probate
Pensacola Junior
College,
Pensacola, FL-Student Government Association May1998-December 2002- Worked with
Student Government and also held positions of Secretary, Acting Vice-President,
and Vice-President; Secretary recorded minutes of all SGA meetings,
distributed minutes at each meeting, typed copies of the agenda and minutes of
previous SGA meetings to all members, campuses, clubs, administrators, kept
prompt, up-to-date records of all SGA rolls, and kept on file all submitted
information, upheld the constitution and all ordinances of the SGA, keep an
updated phone list, mailing list and email list of all SGA members, maintained a
GPA of 2.5 or greater, held a minimum of 30 service hours per month, maintained
a log of all service hors of all SGA members, gave reports to the
Vice-President, President and advisor, maintain a member and community outreach
database, attended all SGA meetings; Vice-President: Assisted the
President in the discharge of Presidential duties as requested by the President
or as outlined in the constitution, assume the duties of the President at the
absence or request of the President, presided over meetings in the absence of
the President, upheld the constitution and all ordinances of the SGA,
administered the oath of office to newly selected members and officers,
monitored the monthly service hours of all members and officers, keep detail
reports of events, community service programs, and SGA information, maintained a
GPA of 2.5 or greater, served as
ex officio member of all SGA Committees, held a
minimum of 30 service hours per month, monitored the monthly budget, handle
correspondence for the President, attended all SGA meetings, organized and
oversaw all volunteer and community service projects. Acting Vice-President:
assume the duty and role of the elected Vice-President in his absence, oversaw
the process of organizing campus activities, developed promotional materials,
worked with the advisor on planning, developing and implementing new ideas,
Compiled evaluations for guest speakers and surveys, presided over meetings in
the absence of the President, upheld the constitution and all ordinances of the
SGA, served as ex officio member of all SGA Committees; Attended State
Conference, Attended Leadership Workshops, Acted as a Liaison between PJC
Warrington Campus Student Body, Faculty, PJC Pensacola Campus, PJC Milton
Campus, and Other Junior and Community Colleges, Fund-raising, Recruited
Volunteers for Various Activities, Planned and Coordinated Conferences, Meetings
and Activities, Arranged Accommodations and Meals for Guest Speakers, Faculty,
Students and Entertainers, Generated Media Coverage for Activities, Public
Relations
Law Office of Neibra
Washington Collins, Pensacola, FL-
Paralegal Intern
Law Office of Gayle J. Ryba, Pensacola, FL-Receptionist (Fridays)-May 2001-August 2001- Answering Telephone and Scheduling Client Appointments, Greeted Clients
Woods
Construction Co-Administrative Assistant/Office Manager
Mc
Donald's Restaurant, Manager
Krystal's Restaurant, Manager
Taco
Bell/Pizza Hut Express, Manager Trainee
S
Typing,10-key, Accounting, Filing, Data Entry, Professional Telephone Voice, Telephone Etiquette, Retail Sales, Management, Word Perfect 3.1, Corel Word Perfect 5.0-10, Windows 95, Windows 98, Windows ME, Windows XP, Customer Service Training, MS Word, MS Excel, MS Power Point, MS Projects, MS OneNote, Meeting Maker, MS Outlook, Legal Filing Procedures, West Law, Lexis-Nexis, Legal Research, Office Managing, Restaurant Management, Computer Literate, Internet, MS Front Page, HMTL, Dreamweaver MX
Professional Affiliations
UNIVERSITY
OF WEST FLORIDA STUDENT AMBASSADOR
NAVY
POINT STUDENT ADVISORY COUNCIL
FLORIDA
STATE NOTARY PUBLIC
NATIONAL NOTARY ASSOCIATIONS
AMERICAN
SOCIETY OF NOTARIES
Links
Florida
Notary Public
http://notaries.dos.state.fl.us/
National Notary Associations
http://www.nationalnotary.com
American Society of Notaries
http://www.notaries.org/
Notary Bonding Company
http://4notarybonding.com/
This web page is owned, operated and maintained by:
Jackson & Associates
2002
Last Revised: Monday, Monday, November 08, 2004
