FCRW Minutes For General And Board Meetings.
February Board Meeting Minutes
February General Meeting Minutes
December Board Meeting Minutes
CALL TO ORDER: President Trish Eachus called the meeting to order at 10:13 a.m.
ATTENDANCE: President Trish Eachus, Vice-President Kat McMahon, Secretary Shannon Juliao, Treasurer Donna Owens, PAL Vickie King, Membership Cheri Anne Brodeur, Historian Tara Greenbaum, Hospitality Pam Cross, Website Laura Barone, Beacon Heather Waters, Advisor Marge Smith.
Trish Eachus read a thank you card from Vickie Hinze for receiving a silver star.
MOTION TO APPROVE MINUTES: Juliao moved to approve the Dec. Board minutes as posted to the private link on FCRW’s website. The motion was adopted unanimously by consensus.
TREASURER'S REPORT:
* Owens reported balance as of 2/4/03 is $2835.08.
* MOTION TO APPROVE TREASURER'S REPORT: Owens moved to approve treasurer's report. The motion was adopted by a unanimous roll call vote.
MEMBERSHIP REPORT:
* Brodeur reported six new members have been approved.
* She is currently transferring all MS Word documents to Word Perfect/rtf format for reporting membership roster.
* Brodeur will be taking pictures of members and making bio pages for membership packages.
WEBSITE REPORT:
* Barone reported she is the process of making corrections/updates to the FCRW website.
* There have been 3500 hits on our site since its launch.
HOSPITALITY REPORT:
* Cross reported 4 mugs, 11 cookbooks, and 4 T-shirts were sold at the Jan. workshop.
* Greenbaum suggested one red rose with a silver ribbon be given to members for celebrations/condolences. The Board unanimously agreed.
BEACON REPORT:
* Waters reported the contest has 47 entries and earned $1175.
* Two additional final judges (booksellers) are still needed.
* Waters presented the idea for acquiring pay pal account for ease in entering FCRW contests and buying products. She will gather more information and report back at next meeting.
* People were interested in entering novellas. Currently there are no rules specifying word count. Waters will look into RITA’s rules for next year's contest.
TAPE LIBRARY REPORT:
* Waters reported our total inventory is 203.
* An additional month's rental will be charged for late returns.
COOKBOOK REPORT:
* Waters reported total sales of 28, equaling $324.
* Author ads totaled $452.
* Waters suggested placing an ad in the RWR. She will research pricing and report back.
* Members attending conferences were asked to take a sample cookbook with order forms.
SOUTHERN LIGHTS CONFERENCE REPORT:
* King reported confirmed speakers: Patricia Potter-writing the long historical, Joann Ferguson-writing the regency historical and luncheon keynote speaker, Elizabeth Sinclair-writing today's contemporary.
* MOTION TO USE BORDERS BOOKS: King moved to use Borders Books for the bookstore at the conference. The motion was adopted unanimously by consensus.
* King passed around a sign up sheet for raffle donations.
* MOTION TO GIVE ALPHASMART: King moved to give an Alphasmart away for the grand prize. Smith seconded the motion. The motion was adopted by a roll call vote of nine in the affirmative and one in the negative (McMahon).
* MOTION FOR THEME: Smith moved to use Yesterday and Today as the theme for the conference. The motion was adopted unanimously by consensus.
* Smith reported she needs to confirm an editor/agent for appointments.
* MOTION TO SET REGISTRATION FEES: Eachus moved to set registration fees as follows: members-$75, volunteers-$50, non-members-$85, basket donators-$60, volunteer & basket donator-$50. Waters seconded the motion. The motion was adopted by a unanimous roll call vote.
* Smith reported a volunteer was needed for sorting brochures, labeling, and mailing them: general member, Anita Tooke, volunteered.
* Smith reported that she was looking into an ad for the RWR and that Juliao will send publicity information to E-Notes.
* Smith sent a volunteer sheet around: Speaker hospitality bags-Pam Cross, Bookstore liaison-Heather Waters, Basket coordinator-Pam Cross, Registration at door-Laura Barone, Raffle ticket sales-Shannon Juliao/Tara Greenbaum, Editor/agent appt. coordinator-Heather Waters, Welcome packets-Laura Barone
* Smith reported a gift was needed for the editors donating evaluations. The Board unanimously agreed on a FCRW cookbook.
* Smith reported the conference dates: May 2 & 3, our 10th annual conference.
ADJOURNMENT: President Trish Eachus adjourned the meeting at 11:48 a.m.
Shannon Juliao
FCRW Secretary
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CALL TO ORDER: President Trish Eachus called the meeting to order at 1:27 p.m.
ATTENDANCE: President Trish Eachus, Vice-President Kat McMahon, Secretary Shannon Juliao, Treasurer Donna Owens, PAL Vickie King, Membership Cheri Anne Brodeur, Historian Tara Greenbaum, Hospitality Pam Cross, Website Laura Barone, Beacon Heather Waters, Advisor Marge Smith, Dolores Wilson, Lydia Filzen, Terri Wright, Anita Tooke.
LOTTERY: Juliao won the lottery totaling $8.50.
INTRODUCTION OF NEW MEMBER: Terry Wright introduced herself.
TREASURER’S REPORT:
* Owens reported balance as of 2/4/03 is $2835.08.
MEMBERSHIP REPORT:
* Brodeur reported six new members have been approved.
* Brodeur will be taking pictures of members and making bio pages for membership packages.
* A blank bio form will be published in the newsletter. Members will fill it out and send via email back to Brodeur.
OLD BUSINESS:
* Southern Lights Conference:
* King reported transportation volunteers are still needed for Southern Lights Conference. Wilson volunteered to transport JoAnn Ferguson. Wright volunteered to transport editor.
* Smith requested that all published authors interested in signing at conference should contact Smith, Waters, or Eachus.
* Brodeur will produce conference name badges.
* Barone reported a speaker is still needed for Law Month. Eachus will contact a police officer.
* Smith reported that Gayle Wilson is checking into travel pin prices.
* Smith is waiting on lanyard quote from Jeff.
NEW BUSINESS:
* Southern Lights Conference:
* Eachus presented conference registration fees:
members-$75, non-members-$85, volunteers-$50, basket donator-$60, volunteer & basket donator-$50.
* Owens presented conference luncheon as a sandwich buffet. She will check into available side items. Eachus and Cross asked to donate desserts in lieu of Holiday Inn's selection. Owens will talk to Holiday Inn and report back.
* Smith reported that dinner would be provided for the guest editor on the Friday night before the conference. Smith requested all Board members attend.
* Smith reported she is looking into the Fri night on the spot query/q&a session. General members recommended she bring in a category editor from Harlequin.
* General members recommended asking Patience Smith to be our guest editor.
* Policies and procedures update: Smith, Cross, and Eachus are working on project and will report back at next meeting. They requested all Board positions jot down their responsibilities and send via email to one of them. The update will be uploaded to the members only section of our website for ease of access.
* Eachus requested someone chair Publicity for FCRW. Brodeur volunteered.
* Smith reported Harlequin changes are underway. Members should check website, eharlequin.com, for address, phone number, and organizational updates.
ADJOURNMENT: President Trish Eachus adjourned the meeting at 2:14 p.m.
Shannon Juliao
FCRW Secretary
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December 7, 2002 – Board Meeting Minutes
CALL TO ORDER: President Trish Eachus called the meeting to order at 1:45pm at TGIFridays in St. Augustine.
ROLL CALL: In attendance were Trish Eachus, Kat McMahon, Marge Smith, Donna Owens, Shannon Juliao, Laura Barone, and Cheri Anne Brodeuer.
2003 BUDGET: Treasurer Donna Owens presented the report. Suggested revisions were as follows:
* Southern Lights Conference decreased $3200 to $3000 based on previous year’s data.
MOTION TO APPROVE BUDGET: Brodeuer and McMahon moved to approve budget. The motion was adopted by a unanimous roll call vote.
DREADED SYNOPSIS REPORT: On November 21, the executive board of FCRW voted unanimously via email to cancel the contest for 2002. The rules state a minimum of seven entries is required, yet only three were received. The entrants received a synopsis critique and a full refund.
President Eachus recommended promoting next year’s contest in the RWR and requested a volunteer Chair for 2003. A more detailed discussion will follow at the next scheduled meeting.
ADJOURNMENT: President Eachus adjourned the meeting at 3:40pm.
Shannon Juliao
* Cookbook increased from $900 to $1800 to cover the cost of printing.
* Librarian decreased from $180 to $50 based on projected cost of recorder.
* Program Director increased from $100 to $1000 based on Rasley Jan. workshop.
* T-shirt and mug account deleted because all expenses have occurred.
* Webmaster increased from $50 to $60 for hosting upgrade.
* All other items to stay the same.
FCRW Secretary
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