ARTICLE VI            EXECUTIVE COUNCIL

 Section 1.a.            The governing body of the association shall be the Executive Council readily composed of seven(7) members which includes the President, Vice President for Internal Affairs, Vice President of External Affairs, Secretary, Treasurer, Auditor and P.R.O.

                b.            Assistant Secretary, Assistant Treasurer and Business Manager are also members of the Executive Council and maybe appointed to help the Secretary, Treasurer and Auditor respectively.

                c.            The Assistant Secretary, Assistant Treasurer and Business Manager, whenever available, shall govern only when its counterparts have gone inactive.

 Section 2.            Every member of the Executive Council must be a regular active member for at least one (1) school year.

 Section 3.            No student shall hold any position in the Executive Council, elected or appointed, without processing the qualifications enumerated hereunder.

 ·          Must have no failing grades during the immediate preceding semester.

·          Must not be an incoming terminal year student and must not be a working student, to be able to serve with the highest degree of responsibilities, integrity, loyalty and efficiency.

·          Must not be a candidate for the upcoming October graduation to be able to serve his post for a term of one(1) school year, to avoid any permanent vacancy occurring in any office, beginning from the date of their proclamation by the COMELEC and shall expire on the date of proclamation of the new set of officers.

 Section 4.a.            The tenure of office of the members of the Executive Council shall be for one(1) school year or until such time as their successors have been duly elected.

                b.            The President may only serve for one (1) term.

                c.            The other officials of the executive body necessary maybe re-elected and/or re-appointed given that they are still qualified for the aspired/given position.

 Section 5.    The Executive Council which is the highest policy-making body of the association shall exercise the following functions and powers.

 ·          Legislate and execute the laws, policies and resolution of the association.

·          Delivers controversial issues affecting the association and by the two-third (2/3) vote of the members, submit the preliminary consensus to the ACES-Ad. U body.

·          Supervise the activities of the working committees and create special committee if necessary.

·          Assist the Civil Engineering Department in the implementation of function in the school.

 Section 6.    The aforementioned members of the Executive Council shall discharge the following specific duties and functions.

 PRESIDENT

·          Acts as the chairman of the Executive Council and presides over the meeting of the ACES-Ad. U body.

·          Approve and sign laws, policies and resolutions formulated by the majority of the members of the Executive Council members.

·          Appoint the Chairman and members of the permanent and special committee and other position, which maybe deemed necessary, with the proper consent of the Executive Council and the ACES advisers.

·          Discharge other duties and functions to the Executive Council, Directors and Directress may prescribe. 

VICE PRESIDENT FOR INTERNAL AFFAIRS  

·          Assist and supplement the president in the performance of his duties with regards to the internal affairs of the organization.

·          Take the place of the president during his absence or incapacity and act the same power and enjoy the same privileges as the president.  In case of the president resignation or removal from office, he automatically assume the latter position.

·          Perform such other duties that might be assigned to him by the president and/or the Executive Council. 

VICE PRESIDENT FOR EXTERNAL AFFAIRS  

·          Assist and supplement the president in the performance of his duties with regards to the external affairs of the association.

·          Take the place of the president when both is absent or incapacitated, acts the same powers and enjoy the same privileges as the president.  In case the President and Vice President for External Affairs will resign and remove from the office, he automatically assume the vacant position.

·          Perform such other duties that might be assigned to him by the president and/or the Executive Council. 

SECRETARY 

·          Record and attest to the minutes of the meetings.

·          Acts as the official custodian of all the records of the association.

·          Takes charge of the correspondence of the association.

·          Issue all the notices of the meetings of the association as prescribed by the president.

·          Discharge such other duties and responsibilities as the president and/or the Executive Council may prescribe. 

TREASURER 

·          Collect fees and act as the official custodian of all funds and properties of the association.

·          Disburse funds in accordance with the financial procedure by the Executive Council.

·          Submit a regular financial report to the association and certify to the availability of funds whenever necessary.

·          Discharge such other duties as the president and/or the Executive Council may prescribe. 

AUDITOR 

·          Examine, audit and budget the association finance.

·          Keep the general accounts of the association,

·          Promulgate accounting and auditing rules and regulations.

·          Discharge such other duties as the president and/or the Executive Council may prescribe. 

PUBLIC RELATIONS OFFICER 

·          Inform the public, through any legal medium of communications of the association activities, time table or any computation, that needs public approval, favor and acceptance.

·          Establish legal and continuous contact with the other group, organization and institutions that has direct or indirect relation with the other ACES-Ad. U functions for purposes of faster and effective communication.

·          Discharge such other duties as the president and/or the Executive Council may prescribe. 

ASSISTANT SECRETARY, ASSISTANT TREASURER AND BUSINESS MANAGERS

·          Assist in the work of the Secretary, Treasurer and Auditor respectively.

·          Share the same powers, privileges, duties and responsibilities of their counterparts whenever deemed necessary.

·          Discharge such other duties as the President and/or the Executive Council may prescribe.

Section 7.            The officers of the Executive Council are not entitled to abuse their powers and maybe removed from position upon agreement of all the members of the Executive Council, Committee directors/directresses, majority of the members and Advisory Body.

Section 8.            Inactivity and ineffectivity of any officer may deem his position vacant and may further cause his removal from office.