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PCC Faculty Policy Page

1. Syllabi are to be prepared in the College's standard format. If you do not have an electronic template, you may get one from me. The Class Description, Course Objectives, Grading Scale, and General Policies are to remain unchanged by the Instructor. The Instructor will provide the session-by-session outline of the course and the Grading (number of tests, quizzes, projects, etc. and the value thereof)section. Syllabi are due three(3) weeks before the class start date.

2. Grades are due on the last day of class in all courses. This is a fiat from the Director. It means that you likely will have to change the way you assess at the end of the course. Avoid projects or exams that are time-consuming to grade at the end of the course.

3. Graded papers, such as projects, exams, tests and assignments should be returned to the students in class whenever possible. Since grades are due on the last day of class, this should be feasible. See 5, below. The Front Desk will maintain the student “boxes” for items not collected by the student at the end of a class and for make-ups and other items that need be left for students between classes.

4. Instructors are not to turn in grades of “0” (unless that reflects that the student earned no points whatsoever) or “I” without my permission. Students who have not completed their work at the end of the class should receive the grade that they have earned. If the student completes course work after the class, and the instructor uses her discretion within the general policies to accept it, she may then submit a changed grade. I will entertain exceptions for extraordinary circumstances.

5. On the last day of class, instructors should return any tests and papers to the students and give them a grade in the course. Also, this class is to be used to review the course and “pitch” the practice area. When possible, bring in a guest speaker. If you can’t find one, we may be able to help, but give us some notice.

Also, the Student Evaluations will be returned and reviewed with the instructor on the last day of class. Student Evaluations will be scheduled for either the penultimate or antepenultimate day of class. Instructors will receive a reminder in their rosters and should physically take their class to the computer lab to perform evaluations before preceding with the regularly scheduled class activities.

6. Situation Reports. These may be made by email or by using either the Situation Report Form (available at the Front Desk) or the Comments Forms (generally available in the plastic holders in the classrooms.

Situation Reports should be provided to me (or, if they relate to a non-academic area, to the appropriate department, or, if appropriate, to the Director) when an instructor has a substantive conversation with a student about the program, the school, the course, an instructor, problems with other students, problems with staff members, or anything else that has some potential of affecting the student’s or any other students’ decision to remain in the program. Please construe this policy item broadly.

7. Attendance:
a. AA Degree courses:
i. Students are admonished at Orientation and should be reminded on the first day of every new class that they are required to call in if they cannot avoid missing class. Please convey this in the context that part of what we are doing at PCC (emphasize the word “Career” in our title) is training them for the “real world” of the legal work place. When they work for a lawyer, agency or other employer, and have a job that they would like to keep, they would naturally call in if they had to miss work. This school is a career college, not an academic college, so they should treat it like a job. Please avoid talking down to the students, however (a general admonition), but stress that this is a school-wide policy. ii. When the roll is taken at about 15 minutes past the hour, any student that has called off should be marked “A” and a small note made in the daily roster (a small “c” is sufficient, although any information is helpful). The instructor is required to call those students who have not called off as soon as possible to determine the reason for missing (just as an employer would if an employee who did not show up for work). Emphasize that this procedure is not to “treat them like babies” but to train them for the work place.

The instructor must give me a Situation Report (email is fine!) within a reasonable time reflecting the result of the follow-through call.

iii. Any student who misses two consecutive or a total of three class days must be promptly brought to my attention. This applies regardless of whether the student has called in or not. I generally track attendance, but I need your back up. Know your students, and alert me to problems promptly!
b. General Practice Certificate Program: The same rules apply as above; however, the instructor need not call the student until the second “no show, no call” class day. Again, the message to the students should be that, although they have college degrees and, usually, experience in the work force, our program is designed to prepare them for the work environments of the legal world. Just as employers are frequently asked to evaluate former employees, we are often asked to evaluate former students (beyond providing grade transcripts). It is in the student’s best interests that they treat school as they would treat a job that they really liked.

8. General Policies included in the standard form syllabus. We have now adopted a “standard form” of syllabus that includes a “General Policies” section relating to missed work and tests. Please enforce those policies, particularly with respect to missed tests and late projects. Instructors should generally enforce the policies to include some penalty for delay, unless the student’s excuse was particularly appealing. There arises in the student body from time to time a justifiable concern when the same student or group of students is repeatedly allowed to make up work after due dates, particularly if they are allowed to score a full 100%. Please work with me to avoid these situations.

9. Please refrain from remarks in the classroom adverse to any of our texts or material. We do our best to provide the best books and materials available, and we our faculty and staff should not be conveying a different message to our students.

10. Finally, we need to address our attitudes about the two groups of students that we now have. We have received numerous complaints that instructors (including me!) treat the degree students as “less than” the certificate students. We need to avoid two things: (a) Making remarks, humorous or otherwise comparing one student group to another. It is a small school, and these remarks are inevitably either overheard or passed along. (b) Making remarks to one group or the other making comparisons, no matter how well intended. Students can be sensitive or misinterpret our remarks.

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