Briefcase

Legacy Files

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FileView

An in-house or internet based project and document management service.

An Introduction

Contents

· Service overview

· General applications

· What is FileView

· Why use FileView

· Do More with Less

· Some common application questions

· Brief web site demo*

· Acquisition methods

· Cost justifications

· What If

· Trial period

*Optional

Legacy Files

www.legacy1.dns2go.com

Legacy Files Service Overview

Legacy Files is a software development and applications solutions provider (APS).

Our services include the following.

· Software development

· Image systems consulting

· Document sorting and purging

· Scanning on-site and off-site

· Database creation

· File servers (complete electronic file rooms)

· Stand alone operations

· Local area network operations

· Wide area network operations

· Internet document access operations through FTP services

· On-site disaster backup

· Off-site disaster backup

· Facilities management services

· Others…

Our new electronic product theme is FileView. We compare our system to an electronic form of the typical file room that you have at your own company.

We provide project management tools for our customers that include instant document updating and distribution.

· You may use FileView to manage new building projects, standard maintenance applications, remodeling and a whole host of other applications.

· It may be used as a distribution tool to instantly distribute the latest revised documentation. It will track dates, times and responses of distributions.

· You may use it to track production schedules and deliveries.

· It is an excellent tool to track your billing invoices and delivery response documentation.

· It may be used to assign tasks and manage the flow of any application, task, or work order.

· You will enjoy document access from any where in the world at any time you may need it.

The requirement for instant and accurate information exchange has never been greater that it is today. INFORMATION TECHNOLOGY is the fastest growing application requirement in the computer industry.

We are confident that the FileView product concept is one of the best resource tools you may find for these purposes.

Legacy Files General Applications

· Architectural FileView

· Blue-printers FileView

· Building owners FileView

· Construction Engineering FileView

· Civil Engineering FileView

· Electrical Contracting FileView

· Fabrication FileView

· General Contractors FileView

· Service facilities FileView

· Insurance Billing FileView

· Maintenance FileView

· Manufacturing FileView

· Mechanical Engineering FileView

· Medical Records FileView

· Moldings FileView

· Photography FileView

· Plumbers FileView

· Production shops FileView

· Project Managers FileView

· Schools FileView

· Structural Steel FileView

· Sub-Contractors FileView

· Surveillance FileView

· Suppliers FileView

· MANY MORE…

Legacy Files What is FileView?

FileView is the name that we have chosen for our version of the electronic file room. It is an electronic document management service that includes software and hardware supplied by one single service source. It has many customizable features that make it the right choice for any application that requires management and assured control of day-to-day business applications using any form of documentation.

· It’s an electronic storage, retrieval and distribution source

· It’s an in-house disaster file backup system

· It’s an off site disaster file back up system

· It’s an internet based distribution system

· It’s as easy to use as your present file drawer but much faster and far more accurate

· It will find files for you

· It will quickly tell you when there is no file matching your search

· It will allow access to documents 24 hours a day 7 days a week from anywhere in the world

· It will assure the user that they have the latest document

· It is a password protected resource

· It will allow on demand printing full size and screen prints including data fields for instant document reference

· It will allow instant electronic document distribution (Email & FTP Transfer)

· It will keep track of who is using the system and what documents they are seeking

· It will allow broadcasting of new document releases

· It will allow the user access to all document types even without having the generating software (such as CAD files)

· It allows communication between team members for project sensitive applications using standard text note attachments

· Individual drawers may be password protected for sensitive access

· Project owners may view project status at any time

· Project accountability is dramatically increased with far easier user input and access as compared to traditional methods

Legacy Files Why use FileView?

Information control, accountability, and ease of use are the main reasons to use FileView.

Today we live in a world of an ever-increasing need to accurately share information. Documentation is now electronic as well as traditional paper based. Managers are under increasing pressures to make decisions based on rapid fire changing and sometimes obsolete information.

Today we have a new job description for this need to share information (Information Technology). We have Information Technology directors and a staff to support them. This new discipline has become necessary because of the flood of information being created every hour of the day. This increase in information is projected to continue at ever increasing rates. So what does this mean?

Some typical problems…

· Documents are created in a variety of formats (*.txt,*.doc,*.wpf,*.dxf,*.dwg,*.bat,*.exe,*.lst, paper) on and on

· Most end users are not schooled in all of the generating programs of these different document types and never will be.

· Overall most computer users are self-taught by the try and see method of computer education. This means that most users are not what you would call a computer geek, yet they are expected to know how to access and properly use all of this diverse information.

· Managers now must rely on several different staff members to gather and organize this diverse information. Something that at one time a single secretary could provide.

· Managers are expected to make quicker management decisions while the information supporting these decisions may be changing at the same instant.

· Managers frequently are forced to make decisions based on obsolete information.

Overall problems:

What this means is that we have more and more information to gather and sort through. In addition we need to figure-out how to identify it, save it, store it, use it, share it, compare it and distribute it. We need also to figure out how to get it back should we ever lose it. We need to find it faster and make sure all team members have the same information at the same time.

No wonder (Information Technology) is one of the fastest growing management application careers in the world today.

Legacy Files Why use FileView Cont?

A Reasonable, Convenient & Cost Effective Solution:

Good news! FileView does all of these tasks for you easily, quickly, and extremely cost effectively. Simply by using FileView in its basic format all users are assured that they have the latest most up-to date information available. Customizing it gives you even more control and accountability by every user.

Managers can easily gather their own information regardless of the file format structure. Documents are easily accessible from one central location 24 hours a day. Users do not need to be an expert on the generating program of these documents, not even CAD type documentation.

FileView will enhance the functionality of your entire staff by several fold. They will be able to use this tool to minimize the redundant efforts that plague the information sharing processes.

Your suppliers and vendors will be more accountable for their participation in your own customer’s projects. These suppliers will enjoy less pressure and more accurate direction from owner sources.

FileView is a one-source utility that can be successfully used by any team member, supplier, contractor, or individual that has a need for instant information access when no one else is available. Frequently common situations such as meetings, site inspections, vacations, illness etc. may cause undesired delays in the flow of information exchange. These delays may easily cause information to be lost or obsolete information to remain in the distribution channel with many undesired results. Using FileView minimizes these troublesome issues.

FileView allows all users to update data, request tasks and complete requests when no one else is around or available.

Legacy Files Doing More With Less

A Managers Burden:

All managers have dynamic challenges. The target always moves. That is the nature of requiring a manager in the first place. Good managers have the innate ability to adapt to changes and still achieve their goals.

· A ball team manager must be accomplished at re-scheduling team players especially during injuries or illness. This doesn’t always seem fair but the reality is not all players are always available.

· A military general must manage an assault regardless of the weather conditions or lack of desired supplies.

· A business manager must keep the production line and quality control standards to at least the minimum acceptable levels or the whole company may lose market share.

· Maintenance managers must keep minimum standards even in the light of massive budget cuts. If they are not quickly successful in maintaining minimal standards then they will find themselves on that infamous slippery slope.

These tasks at times seem impossible to achieve but the manager that is worth his salt, as they say, will adapt and still gain maximum efforts from the tools and personnel at hand.

A Managers Tool:

FileView is an excellent tool for any manager to help control and manage information. This information may come from a variety of resources and it may come in rapid fire. The primary benefit of using FileView is now all managers may have a one-source tool to control the most important part of the management process itself (INFORMATION).

Legacy File Some Common Application Questions.

· Does your present process of communication assure that each team member has access to the latest information? If so how is this accomplished?

· Is it a manual process?

· How do you track change notices?

· Can it be tracked or logged into a management flow system?

· Is it?

· Is it available to all members over the internet… over your network?

· What about your distribution channels like your reprographer? Do they update or otherwise manage your files for you?

· Is their method of document management manual or electronic?

· If electronic how do they track updated files for you and your customers?

· How do they ensure your contractors are updated in the field?

· How do they manage your legacy documents?

· Do your contractors provide you with an as built set?

· Does your present process of communication allow you to get access to your information 24 hours a day 7 days a week?

· Can your vendors get the same type of access when they need to?

· Can your customers track the progress of their projects automatically?

· Are you experiencing time delays with your outside vendors and suppliers?

· Are your vendors responding to your needs when you need them and not just at their own convenience?

· Are your phone calls being put on hold more and more often?

· Do you have electronic access to your legacy documents?

· Do you feel that the age of communication just isn’t working like it should?

Legacy Files Brief WEB site demonstration

Notes: _________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Legacy Files Acquisition methods

Subscription:

FileView may be a subscription based software service package. There is no requirement to purchase the software.

Pricing:

Billing is based upon usage. Single projects may cost as little as $40.00 per mo. per 10 megabytes of storage with access for up to 5 concurrent users. There are no additional charges to use the software. Billing is monthly with no minimum requirements for time usage. Some installations may exceed several thousand dollars per month. Pricing is simply based upon usage. Please remember the more you use FileView the more cost justification that the system offers.

Other programs are available for larger application requirements. (Please see your local Legacy Files sales agent for details.)

Availability:

Services are available worldwide. Simply call your Legacy Files sales agent or log onto our site for assistance. (http://www.legacy1.dns2go.com)

Training:

Administration training is available for customization of the application software. Please see your local Legacy Files sales agent for details.

User training is usually not necessary. If you have an administrator trained or someone that is assigned to setup the features then the user can usually learn quite easily on their own.

Software installations:

Software installation is performed right over the web or if you prefer we will make an engineer available for on-site installs. (additional charges may apply)

System Requirements:

Internet Explorer 5.5 or above.

Win 95, – Win 98, – Win NT, Win ME, Win ME second edition, Win 2000,

Win XP

Custom in house applications:

Custom BLACK BOX in house systems are available from Legacy Files. Please see your local Legacy Files sales agent for details.

Legacy Files Cost Justification

Cost justification does not always mean that a particular product is less expensive or that a service will save you money. It’s true meaning is that the cost of the product or service is justified for the application at hand and is well worth the price paid.

With the above definition in mind we are please to say that FileView has outstanding cost justification characteristics for both tangible and non-tangible considerations.

Project Tangibles:

· What is the average phone billing for your typical project?

· What are your average FEDERAL EXPRESS type delivery charges per project per month?

· What are your currier charges per project per month?

· What are your overtime charges per project?

· What is your slush fund for unforeseen project expenses per project per month?

Project Non-Tangibles:

· What is the cost per project per month for lost data?

· What is the cost for lost time per project per month simply because a vendor did not return your phone call? Do you think your firm’s time is worth more than $40.00 per hour for just one non-returned phone call?

· What is the value of minimizing conflicts of accountability for each project per month?

One competitive leading web site ASP whose service costs frequently exceed $1,500.00 per month says that this type of service may easily save the typical user $90,000.00 annually on a single project. We agree.

Legacy Files What If?

What if we have scanned our file room documents and now have them on CD’s?

· This practice was quite common when magnetic storage was considered too expensive to store massive amounts of image data. The reality today is that magnetic storage costs are insignificant even in consideration of storing 100’s of thousands of engineering size documents. These CD’s may be easily read into FileView and put back into a live document status. Then all documentation is back on line and readily available.

What if we don’t have personnel to scan and index our documents?

· FileView affiliate companies will perform all necessary services to completely convert your manual file room into a fully functional electronic file room.

What if we have a scanner but don’t want to create a database?

· FileView affiliate companies are available for contracting services from any where in the world to create your database. Databases are industry standard comma delimited files. These may be loaded into any variety of flat file databases or relational database programs.

What if we want to get rid of our plotters?

· FileView allows simple file tagging and distribution through the internet. For applications that require full size hard copy you may use any of the readily available service companies such as Kinko’s or any standard Reprographic blue printer. You may also just keep your plotter, as you will use it far less than you do now.

What if we don’t have the origination software for the electronic files sent to us?

· The FileView web site has many downloads of free viewers that are available for a whole host of the most popular file formats.

· You may download any of these viewers for easy installation and use from the FileView database program.

What if we don’t want our files on the internet?

· No Problem. FileView may be used as a stand-alone file room.

· FileView may be used on a local area network.

· FileView may be used on a wide area network.

· FileView may be used on the internet.

Legacy Files What If Cont?

What if our vendor is using one of those posting web sites?

· Many Web Posting sites are now available. Please understand that they are posting sites only and do not compare with a document control system. Frequently these sites restrict the document downloads requiring the user to order a hard copy print from the service provider, or a fee must be paid to receive the image file.

· Using FileView you are free to upload and download and electronically distribute any file at any time to anywhere.

What if we use specialty software for our applications?

· FileView will store any file type.

· FileView does not change the file to any other proprietary format, as do many competitive services.

What if our program files do not use viewers?

· Many program files have no need to view the file. These system files may still be easily stored and retrieved using FileView.

What if you guys go out of business?

· FileView will continue to work as long as Microsoft supports the windows platform. It is a very simple and stable product line.

· Remember that the FileView process does not alter your files in any fashion. You may always just copy your files to any future application without the fear of ever loosing any data.

What if we want to change to a competitive product in the future?

· Please remember the real value of your files is your files. FileView is designed to be a very user-friendly tool to get to your files. Any competitive product will simply need to accept standard file formats.

What if you don’t have a local affiliate vendor in our area?

· Contact us. Tell us your preferred local vendor. We will contact your preferred local vendor and arrange to establish a working relationship with them to ensure that they may be suitable as a service provider for the related services to FileView.

· Please understand that FileView is available as a complete software and hardware solution directly from Legacy Files the developer. Legacy Files will provide complete turn-key applications as may be desired for the application at hand.

Legacy Files Trial period

Please see attached or contact your Legacy Files sales agent.