| Our Constitution |
OBJECTIVES
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| UNIFORM The Club uniform and colours shall be formulated by the Committee and approved in principle by Athletics Waikato and finally fully approved at the Annual General Meeting. |
MEMBERSHIP
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| LIFE MEMBERSHIP Life membership is given without fees to persons who have given meritorious service to the club and must be recommended by the Executive Committee and then agreed by 75% of those members eligible to vote at an Annual General Meeting. |
SUBSCRIPTIONS
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| ANNUAL GENERAL MEETING Shall be held within one month of the end of the summer track season, at a time and place to be fixed by the President, or in his or her absence or inability, the Executive, for the purpose of:
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| SPECIAL GENERAL MEETING The President, or in his absence or inability, any member of the Executive Committee, may at any time for any special purpose, call a Special Meeting and shall do so forthwith upon the requisition in writing of any ten(10) members stating the purpose for which the meeting is required. |
| VOTING Person eligible to vote at Annual General Meetings and Special General Meetings must be 16 years of age and over and:
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| NOTICE OF MEETINGS Seven clear days before a Special General Meeting or fourteen clear days before the Annual General Meeting, an appropriate advertisement in a newspaper circulating in the district, shall indicate details of the meeting and business, and that no business other than that of which the notice has been given shall be brought forward at such meeting. |
| QUORUMS The quorum for an Annual General Meeting or a Special General Meeting shall be a minimum of 8 financial members. In the event of a tie in voting, the President or Chairman may have a casting vote as well as a deliberate vote. |
| EXECUTIVE COMMITTEE Shall consist of Patron, President, Vice-President, Secretary, Treasurer, Club Captain, Delegates and Trustees. |
| GENERAL COMMITTE Shall consist of Starter, Chief Judge, Handicapper, Publicity Officer, Coach and other interested members. The Committee shall have the power to co-opt suitable persons to assist in various capacities. |
| DELEGATES Shall represent the Club at Waikato Childrens Committee and other Athletic Waikato Management Committees. |
| PAYMENT TO MEMBERS (Pecuniary Profit) No member or person associated with a member of the organisation shall derive any income, benefit or advantage from the organisation where they can materially influence the payment of the income, benefit or advantage. Except that where income, benefit or advantage is derived from:
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| TRUSTEES AND WINDING UP Should the Club go into recess, the Club's affairs and assets shall be held for a period of two years by three appointed Trustees duly elected at the Annual General Meeting and a letter to be sent to Athletics Waikato notifying them of the Club's recess and the appointed Trustees. After the two year period and if the Club has not restarted the Club shall be wound up and all the affairs and assets are to be handed over to Athletics Waikato to be used for the benefit of childrens athletics. |
| AMENDMENTS TO CONSTITUTION Any amendments to this Constitution shall only be made at an Annual General Meeting or Special General Meeting. No additions to or alteration of the Pecuniary Profit Clause or the Winding up Clause shall be approved without the Inland Revenue Department's approval. |
| THIS CONSTITUTION WAS ADOPTED AT A SPECIAL GENERAL MEETING OF THE FAIRFIELD AMATEUR ATHLETIC CLUB HELD AT 36 ELMWOOD CRESCENT, HAMILTON ON 29TH JUNE 1993, COMMENCING AT 7.30 P.M. |