My Parent/Caregiver Contract
When I first opened my daycare, my contract was very simple! It was not long before I added section after section to my contract! After five years in business....my contract is extensive and just about covers all that I have encountered so far. Your contract will be based on the needs of you and your family and your expectations of the parents. Feel free to copy or borrow anything you need from my contract!!
1) HOURS OF OPERATION:
Monday to Friday 7:30 a.m. to 6:00 p.m.
We will be closed on all Statutory Holidays as well as a two week period in the summer months (adequate notice will be given in this regard).
2) MONTHLY FEES
Monthly fees include all sick days, statutory holidays and vacation time - these are paid days. Fees are based on booked days not attendance. Refunds and credits will not be given for days where your child does not attend..
Up to 12 Months $xxx.00 per monthFull Time: (5 days per week)
13 Months to 5 Years $xxx.00 per month (per child)
5 years to 12 Years $xxx.00 per month*Note: A full day rate will be charged for school holidays/inservice days and summer vacation.
All Ages $xx.00 per day (per child)Part-time and Drop-in: (less than 5 days per week) 3) DAYCARE SUBSIDY
Parents who qualify for Daycare Subsidy must have full approval in place prior to attendance. Any fees not covered by Subsidy are the parents' responsibilityand are payable on the first of each month in advance. Proof of qualification must be presented to provider prior to registration.
4) PAYMENT POLICY
Parents agree that all monthly fees (full time and part time attendance) will be paid on the first of each month in advance. Drop-in fees are payable per occurrence. Unpaid fees are subject to immediate suspension or termination of care unless reasonable arrangements are made and accepted by bothparties.
Full time and part time fees are based on booked days, not attendance, therefore parents are responsible for fees whether child attends or not. (This includes sick days, statutory holidays and vacation time) Any parent who gives a full one month notice of temporary withdrawal for family vacation will have their fees reduced by 50% for the period of time of withdrawal.
A fee of $30.00 will be charged for all NSF cheques. Upon a second occurance of an NSF cheque, all subsequent payments must be made in cash.
5) ILLNESS POLICY
Please advise the daycare prior to 8:00 am if a child will not be attending daycare due to illness.
Parents agree that a child who is ill (eg. fever, infection, diarrhea, communicable disease,or any other type of illness that may be passed on to others, with the exception of the common cold) will be kept at home to protect the well-being of my family and other children in my care. The parents further agree should a child become ill while in care that immediate arrangements will be made to remove the child fromthe daycare. Children will not be allowed to return to daycare until they have been symptom free for at least 24 hours. In some cases, a note from a doctor may be necessary.
Please respect my illness policy. If a child is not well enough to go outside to play or attend school, they are not well enough to attend daycare.
6) LATE ARRIVAL/PICKUP POLICY
Please advise the daycare prior to 7:30 am if your child will be arriving earlier or later than the pre-arranged time.
Please advise the daycare immediately if you will be arriving later than the pre-arranged time to pick up your child. It is the parents’ responsibility to ensure that children are picked up no later than 6:00 p.m. If you are not able to pick up your child by 6:00 p.m. alternate arrangements must be made.
Please notify the daycare if an unauthorized person will be picking up your child. Verbal or written permission must be received before we will release a child to anyone who is not authorized on the registration form.
In the event that a parent cannot be contacted, it is the policy of Xxxxxxx Family Childcare to call an emergency contact should a child remain in care after 6:15pm.
A late fee of $5.00 per hour (or any portion of an hour) per child will apply if a child remains in care after 6:00 p.m unless prior arrangements have been made. This late fee is due and payable upon pickup or prior to the next days care.
7) TERMINATION
Xxxxxx Family Childcare reserves the right to suspend or terminate care of any child without notice, should it be deemed necessary for the overall safety and well-being of my family and/or other children in my care.
8) WITHDRAWAL
Parents agree that a minimum notice of one full month (notice to given on the first of any given month) will be given for permanent withdrawal of any child from care or agree to pay a months fee in lieu of. No exceptions will be made.
9) DAMAGES
Our home is child-proofed to the best of our ability, however, accidents do happen. Any damage to my home or personal belongings that is willfully caused by your child will be replaced or repaired at the cost of the parents.
Xxxxxxx Family Childcare will repair or replace broken daycare equipment & toys due to normal wear and tear. However, should your child purposely damage or break equipment or toys, then the item will be repaired or replaced at the cost of the parents.
10) YOUR CHILD’S TOYS
A vast array of toys are provided for your child to play with. Please do not bring any toys from home as this can cause jealousy and fighting among the children. A special pillow, blanket, or stuffed animal may be brought for nap times. These items will be kept in cubbies or diaper bags until nap time.
11) POTTY TRAINING
We will work in conjunction with parents during potty training. If you have a method that has been working for you, please let us know and we will adopt it for your child. We will work with you - but not for you. Should you discontinue potty training at home, please let us know. If a child shows no interest in potty training, we may choose to discontinue and try again at a later date. Please do not ask us to offer “treats” to the child for going “potty”.
12) DEPOSIT/REGISTRATION
A non-refundable deposit fee of $100.00 (per child) is required upon completion of registration to secure your child's placement in care. This deposit is non-refundable and will be applied to your first months fee. Spaces will not be held unless the deposit fee is paid in full.
Registration is not complete, and care will not commence until all the paper work is done! Prior to the start date of care the following must be received by Child's Play Family Daycare for each child:
13) PICKUP/DROP OFF TIMES AND PAYMENTRegistration Form Immunization Record Parent/Caregiver Contract Non-Refundable Deposit Daycare Subsidy Request Form (if applicable - parent is responsible for picking up this form at the Daycare Subsidy Office for Child's Play Family Daycare to sign. Parent is responsible for making sure that the form is received by the Daycare Subsidy Office IMMEDIATELY UPON SIGNING - Care will not commence until we have confirmation of acceptance from the Daycare Subsidy Office) It is further agreed that your child/ren will start attending the daycare on _________ . Arrival time will be at _______a.m. and pickup time will be at ________p.m. Your first payment will be due on _________ in the amount of $XXX.00. All payments thereafter will be due on the first of each month in advance in the amount of $XXX.00
I/We ______________________ /_______________________have read and agree with the above statements. (please print)
______________________________ _______________________________
Parent/guardian Signature Parent/guardian SignatureNote: If child in custody of both parents then two signatures are required.
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Caregiver Signature
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Date
Feel free to use this document or any portion of the document for your daycare business. However, please respect its copyright and do not put it on your website. Thank you! Copyright © 1999-2003 Child's Play Family Daycare. All rights reserved.
