Rowan Greek Life
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Greek Judicial Boardat Rowan University

The purpose of this Judicial Board is to provide an orderly and stable Greek community where member’s freedom’s are protected and practiced. In affect, the Greek community can pursue and accomplish its primary purpose and carry out its normal activities.
Furthermore, the Greek Judicial Board has the authority to enforce all Greek codes, regulations and guidelines as provided by the IGC, IFC, NPHC and NPC Constitutions. The intent of this program follows the idea that the Greek community should take responsibility for its own actions and when necessary set forth procedures where those accused of violating Greek community rules/policies may be afforded due process and, when appropriate, fair sanctions.
The judicial program is designed to handle organizational cases or situations, not individual situations. Individual students will always be accountable to the Greek Life Staff directly, while this board will only be concerned with matters considered to be fraternity/sorority related. It is not the intent of the Greek Judicial Board to incorporate all of the legal intricacies and maneuverings of a normal court of law.

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Due Process

If substantial evidence were brought forth to the Greek Life Staff suggesting that an organization was/is in violation of policies and procedures, a meeting with the organizations E-board and the Greek Life Staff would result. At this meeting the suspect organization would be given the chance to explain the situation then presented with two options if necessary.
1. Waive their right to a trial and negotiate sanctions with the Greek Life Staff.
2. Request the Judicial Board to convene to establish guilt or innocence.

Purpose
Specifically, the Greek Judicial board will:
1. Decide on matters of fact.
2. Mediate disagreements inside the Greek Community.
3. Determine guilt based on evidence of a violation of IGC/IFC/NPHC/NPC Constitutions, Greek Relationship Statement, or Greek policies and/or regulations.
4. Determine guilt based on evidence of a violation of the provisions of the Student Code of Conduct.
5. Recommend appropriate sanctions or penalties to the Greek Life Staff when necessary.
6. Function as the University’s Greek Historical Committee.

The Board

The Board shall be composed of 7 members: a Chief Justice (member of the Greek Life Staff), three sorority representatives and three fraternity representatives. Six ex-officio (non-voting) members may also observe the Board hearings:
1. The IFC President
2. The NPHC President The Greek Life Staff (2)
3. The NPC President
4. The IGC President

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JUSTICES

Justice Eligibility

1. Must be a junior or senior (at the time of selection), who has been an initiated member of a Greek organization for one year.
2. Must be in good standing (academic & disciplinary) with the University.
3. Must be a member of a recognized, fully chartered organization under IFC, NPHC, or NPC at Rowan University .

Exceptions to this include the following:

1. The presidents of the IGC or any IGC umbrella groups are not eligible to apply.
2. Persons acting as President of their respective fraternity/sorority are not eligible to apply. However, if a Board member becomes the acting President of their chapter during their term on the Judicial Board, he/she may retain their position on the Board.
3. No person whose chapter is already represented on the Board with voting status shall be appointed to the Judicial Board.

Application Process

Written applications will be provided to any eligible member of a social/service Greek-letter organization and will consist of general information and essay questions. In addition, the Board reserves the right to conduct a formal interview with each applicant. Selection shall be based on these three criteria.

Length of term

After the application process, ten Greek members will be selected to serve as justices. These ten members will serve for a term of two semesters. Once selected the Justice may choose to serve as many terms as they wish, however, the Greek Life Staff reserves the right to remove a justice when their term is expired. Six of the ten members will be selected for each judicial hearing.

Duties of Justices

1. Justices will attend all Judicial Board informational sessions and familiarize themselves with the Judicial Board philosophy and operation.
2. Justices will treat alleged student violators with courtesy and have the utmost concern for the rights of students and fairness in proceedings.
3. Justices must be prepared to arrive at a fair decision and recommend appropriate sanctions.
4. Justices must uphold the confidentiality of the case, the proceedings and the outcome.
5. Justices will consider themselves special representatives of the Greek and Judicial system. They must uphold their responsibilities and obey the University, IGC, IFC, NPHC, and Panhellenic Association rules and regulations.
6. Justices will also perform the duties required as members of the Greek Historical Committee.

Duties of the Chief Justice

The Chief Justice is subject to all criteria, duties and responsibilities of a Justice of the Judicial Board and, in addition, the following responsibilities:

1. The Chief Justice is a member of the Greek Life Staff who serves as a spokesperson for the board. In this capacity, the Chief Justice notifies chapters of the charges brought against them, their rights to fairness and due process, the Judicial Board process and the appeal process.
2. At judicial sessions, the Chief Justice serves as a moderator for the Board’s activities, including supervision of the Justices’ responsibilities.
3. The Chief Justice is responsible for maintaining an effective and reasonable schedule for sessions.
4. The Chief Justice will submit a report (to the Greek Life Staff) of the Board’s activities at the end of the term of office.
5. The Chief Justice will serve as a tiebreaker in voting proceedings.
*The Graduate Coordinator for Greek Life may assist in any of the said activities if necessary.*

Initiation of a Case

A case may be brought to the Judicial Board from any source, including the Board itself. Anyone filing a report should be prepared to present evidence or testimony to the Board if requested.

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Voting

Each justice shall have a vote with the exception of the Chief Justice, who shall only vote in case of a tie. During the deliberation process, the ONLY people allowed in the room shall be the six justices and the Chief Justice. ONLY these members will be responsible for establishing innocence or guilt and recommending sanctions.

Conduct Policies

Any action by a member or members of a formally recognized (or one that has applied for membership) Fraternity/Sorority, casting an unfavorable reflection on their respective chapter or the Greek Community as a whole, may be considered sufficient reason for a conduct case. All conduct cases shall come under the heading of one or any combination of the following:
1. Violation of Rowan University’s Student Code of Conduct.
3. Violation of Rowan University ’s Greek Statement of Relationship.
4. Violation of respective national IGC/IFC/NPHC/NPC resolutions, guidelines, or policies.
5. Violation of local IGC/IFC/NPHC/NPC resolutions, guidelines, or policies.
6. Conduct that may be considered to be harmful to the Greek Community.
7. Violation of the organization’s national rules, regulations, and/or policies.
8. Violation of the BYOB policy.
9. Volition of the Registered Event Policy.
10. Conduct unbecoming of a Rowan student.
11. Violation of the Keg Policy.
12. Violation of homecoming rules and regulations.
13. Violation of Greek Week rules and regulations.
**Cases can include, BUT ARE NOT LIMITED TO, the above charges**

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Procedures

All cases, from the initial receipt of a complaint, shall take no longer than two weeks to complete, including investigations, hearings and notice of sanction/appeal. However, extensions maybe granted if appropriate. To protect the rights of the accused group, the Judicial Board will follow the procedures outlined below when conducting an investigation:

The Chief Justice and/or the Greek Life Staff shall assign six Justices to the case for hearing and notify the organization of the complaint against them. Included in this notice will be:
1. A description of the actual complaint received by the Board.
2. Notification that the Chapter President must respond in writing to the Greek Life Staff stating their position regarding the complaint.
3. Description of the date/time/location of the forthcoming hearing.

After the Case is Assigned

During the investigation the Chief Justice along with the Greek Life Staff shall:
1. Meet with complainant.
2. Meet with the chapter and any members involved with the complaint.
3. Inform each of rules and procedures.

The Hearing

The entire board will hear from Chapter representative(s) and make a decision regarding innocents or guilt.
1. The verdict will be based on a majority vote.
2. If the board decides in favor of the defendant, no sanctions will be recommended.
3. If the board decides in favor of the complainant, the board shall recommend sanctions based on a group decision and the previously established uniform sanctions. (See Sanctions)
4. After the verdict and sanctions are established, it is the chapters right to appeal.

Hearing Proceedings

-The E-board will represent the organization. Chapter advisors may also be present, however it is not mandatory.
-The organization must choose one member to represent them as its defendant.
-The defendant will start the case with an opening statement.
-The board will then issue an opening statement (optional) and examine the defendant.
-After initial examination, the defendant has the right to present any evidence or witnesses relevant to the case.
-Any evidence/witnesses must be revealed to the board prior (48 hrs) to the start of the hearing.
-The board must disclose any and all evidence to the defendant prior to the case.
-The defendant will examine any witnesses first, then the board will cross-examine.
-At any time, the defendant or the board may enter a point of clarification.
-After all witnesses are examined, then closing statements will ensue.
-Witnesses will not be in the room at anytime other than the period in which they are being examined.
-Immediately after closing statements, the board will convene to decide on a verdict, and if necessary, recommend appropriate sanctions.

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Appeal

-The Chapter has up to 2 days to return the signed sanction/appeal sheet to the Chief Justice, to be eligible to appeal the Board’s decision.
-If no appeal has been submitted, or if the sanction/appeal sheet has not be returned on time, the Board’s decision is accepted and the Chapter forfeits its right to appeal.
-Upon completion of sanctions the Chief Justice will notify the Chapter with a letter officially closing the case. If a Chapter does not complete sanctions, without making previous arrangements with the Greek Life Staff, the case is automatically referred to the Head of Greek Life for failure to comply with the Board’s decision.


Conditions for Appeal

Appeals may be granted for one or more of the following reasons:
1. The Greek Judicial Board conducted improper procedure.
2. Proper due process was denied.
3. Further evidence has been identified since the decision was rendered, and may affect or change the Board’s decision.
4. The evidence did not support the decision.
5. The penalty or sanction imposed was excessive.
6. The penalty or sanction was insufficient.
7. The Greek Judicial Board lacked the jurisdiction to hear this case as a fraternity/sorority action.

Appeal Hearing

The appellate board is composed of the Associate Vice President of Student Affairs and the Vice President of Student Affairs.
-The hearing will be an informal review of the case and the reasons for appeal.
-The appellate board will decide to uphold or overrule the Judicial Boards decision.
-The appellate board may adjust the sanctions if they are deemed inappropriate.

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SANCTIONS

For the purpose of facilitating fair practices and consistency, uniform sanctions have been established for specific violations. These sanctions would be recommended from the Judicial Board to the Greek Life Staff if the board found an organization to be guilty of the following violations:

Violation of the Keg Policy
Violation of the BYOB policy
Violation of the Event Registration Policy

The uniform sanctions are in the form of a “strike” policy. At the beginning of each academic year, the strikes are reset to zero. The sanctions are as follows:

Violation of Keg Policy

Violation of event Registration Policy

1st Offense
Greek cup: 50-point deduction
$500 fine
4 month Social Probation

1st Offense
Greek Cup: 25-pt deduction
Loss of 2 events

2nd Offense
Greek Cup: 25-pt deduction
1 month Social Probation
Loss of 4 events

2nd Offense
Greek Cup: 50-point deduction
12 month Social Probation
$1,000 fine
Phone call to organizations National

3rd Offense
Greek Cup: 50-pt deduction
6 month Social Probation

3rd Offense
Removal of charter for five years

 

Violation of BYOB Policy

Definition of Social Probation:
Social Probation is a complete halt of any and all social events hosted by a Greek organization. This includes open social events; invite only social events and mixers. This does not include previously planned formal events.

Please contact the Greek Life Staff for clarification of any of the above policies.

1st Offense
Greek Cup: 50-point deduction
1 month Social Probation
2 event deduction

2nd Offense
Call to organizations National
4 month Social Probation
Deduction of 2 events
2 educationals

**The recommendation of appropriate sanctions for infractions that are not mentioned above will be the responsibility of the Board. The Board has the authority to recommend any form of sanction as it sees fit. The board also has the authority to adjust any of the above sanctions as it sees fit**

3rd Offense
Loss of charter for 1 to 3 years

 

 

 

 

 

 

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