THE CLINTON COUNCIL OF
ASSOCIATIONS, INC.
BY-LAWS
1.
The name of this
organization is The Clinton Council Of Associations, Inc.
2.
Its purpose is
primarily to promote cooperation among the various associations in the Town of
Clinton, to coordinate and act for the benefit and welfare of said associations
and the members thereof, to standardize the purposes and principles of said
associations, and to cooperate with the Town of Clinton in mutual problems.
1. Any association located in said Town of Clinton, incorporated or non-incorporated, shall be eligible for membership in the Council upon written application for membership.
2.
Admission to
membership shall be by a majority vote of delegates to The Clinton Council of
Associations, Inc.
3.
Each association
shall select two delegates and one alternate, in which delegates or alternate
shall reside the voting power of association.
4.
The delegates and
alternate shall be selected in accordance with the By-Laws or majority vote of
the board of directors of their association, if applicable, for a term of two
(2) years. Written notice of such selection or such changes in the delegate or
alternate must be delivered to the Council Secretary prior to the calling of
the roll, at the Council meeting at which meeting such voting franchise shall
be exercised by such delegate or alternate. The two (2) delegates term starting
in 1983 shall be for one (1) and two (2) years and the alternate for two (2)
years. Thereafter each delegate and alternate’s term shall be for a term of two
(2) years.
5.
The association’s
delegates and alternate shall be members of the council and voting.
6.
Each association
shall be entitled to two votes at each meeting of the Council; said votes may
be cast by the delegates or, in his/her absence, by the alternate.
7.
The privilege of
discussion on the floor at any meeting of the Council, on any motion or other matter,
shall be accorded to any delegate, alternate, member of any association, or
owner of property and who has requested and received permission to appear on
the floor.
8.
The President has the
authority to appoint or designate committees and honorary members to facilitate
the responsibilities and obligations of The Clinton Council of Associations,
Inc. The Vice President shall be protemp member of all Committees and voting.
9.
Associate members are
non-voting members. An Associate member is a landowner(s), not defined in
Paragraph 1, who has petitioned and been accepted by the council under the
provisions of Paragraph 2 above.
1. The location of the Council shall be 79 Shore Road as an interim address in said Town of Clinton.
2.
Council summer
meetings (June 1 – mid-September) shall be held within the limits of the Town
of Clinton or at a place to be designated by the President. Council winter
meetings (mid-September – June 1) shall be held at a location (in or out of the
limits of the Town of Clinton) to be selected by the President and approved by
the delegates.
3.
The annual meeting of
the Council shall be held at a place to be designated by the second Saturday in
September of each year, at which time members of the Council shall elect, as
hereafter provided, officers and shall transact such other business as may
properly come before such meeting. The notice setting out the time and place of
such annual meeting shall be mailed, postage prepaid, to each delegate and
alternate at his or her address as it appears in the records of the Council, at
his or her last know place of address, at least ten (10) days, excluding the
date of mailing, prior to the annual meeting.
4.
Special meetings of
the Council shall be held at a location as outlined in paragraph 2 above. Such
meetings may be called at any time by the President, upon his own motion at his
own discretion and shall be called by the President upon written request by
three (3) delegates. Special meetings shall be duly warned as herein provided for
annual meetings of the Council. No business shall be transacted at a special
meeting except as stated in the notice of the meeting.
4A. In the event of a time-sensitive situation, Council delegates/alternates shall be contacted personally as per the above, except for the 10-day time constraint.
5.
A quorum at an
annual, regular, or special meeting of the Council shall consist of a majority
of delegates in good standing.
If a quorum is not be present at an annual or special
meeting of the Council, the presiding officer shall adjourn the meeting to a
time to be duly warned in the same manner as other meetings of the Council
except that in the case of exceptional need, the warning period may be reduced
to less than ten (10) days.
6. Each delegate or his alternate shall be entitled, as aforesaid, to one vote on each matter at all meetings of the Council.
7. The following order of business shall be observed at the annual meeting of the Council:
A.
Call to order
B.
Call the roll
C.
Reading, or
distribution of same, corrections and approval of minutes of the previous
meeting
D.
Reports of officers
E.
Reports of committees
F.
Election of officers
G.
Election of associate
members
H.
Old Business
I.
New business
J.
Adjournment
8. The same order of business where applicable shall be followed at special meetings of the Council.
9. Order of Business shall be conducted under the guidelines of Roberts Rules of Order.
1. The officers of this Council shall consist of a President, Vice-President, Secretary and Treasurer, to be elected from delegates, and alternates of said Council except that, if the Council so elects, the office of the Secretary and Treasurer may be combined and held by one person. Should any officer resign or be unable or unwilling to perform the functions of his/her office, the officer may be removed, replaced at a Special Meeting as outlined under Article III by a 2/3 majority vote of the delegates, a quorum being present, at such time as the vote is taken.
2.
The President shall
preside at all meetings of the Council, and shall have general charge of and
control of the affairs of the Council, subject to the members of the Council.
3.
The Vice-President
shall perform such duties as may be assigned to him by the Council and the
President. In case of death or disability or absence of the President, the
Vice-President and Secretary, in that order, shall assume all powers and
perform all duties of the President.
4.
The Secretary shall
keep a written record, in a proper record book, of the minutes of the
proceedings of all the meetings of the Council and shall give due and proper
notice as required in these By-Laws, of all such meetings. The minutes shall be
sent to each delegate within ten (10) days and a copy to the Town Clerk, if
required by law. He or she shall be charged with the safekeeping of same,
except such as shall be in charge of the Treasurer, or of some other member of
the Council authorized and directed to have custody and possession thereof, and
who shall be charged with the safekeeping thereof, by a resolution or by a vote
of the Council.
5.
The Treasurer shall
keep accounts in a proper record book of all monies of the Council received or
dispensed and shall deposit all monies and valuables in the name of, and to the
credit of, the Council in such banks and depositories as are acceptable to the
Council. All checks for the disbursement of the money of the Council shall be
signed by the Treasurer. He shall present a complete, written statement of the
financial affairs of the Council at all meetings of the Council. The fiscal
year of the Council shall be July 1, to June 30 of each year.
6.
Term of office: The
term of office of the President, Vice-President, or Secretary and Treasurer of
the Council shall run for a two (2) year period beginning at the annual meeting
until their successors are duly elected and qualified at subsequent two (2)
year intervals.
1. There is vested in the Council the power and authority to assess annual dues against each member association, which said assessment shall not exceed, in any one year, the sum of two hundred (200) dollars for each member association. The dues for the year 1983 shall be $100. Dues shall be payable on or before each annual meeting. Payment of said dues as aforesaid shall cause each so paying association to be in good standing officially with the Council. Associate members shall pay an annual membership fee of $25.00.
2.
The President of the
Council may, for good and sufficient reason, recommend additional assessments
for each member association. Written notice must be given to all member
associations by the Secretary in his or her call for the meeting at which the
proposed assessment is to be voted upon. For approval of such assessment, a
majority of two-thirds (2/3) vote of all member associations present and voting
will be necessary. Such assessment will be accomplished on a mill rate
established on individual property so designated on the Grand List of the Town
of Clinton. Collection and payment shall be the responsibility of each
individual member association.
3.
No part of the net
earnings of the corporation inure to the benefit of, or be distributed to its
member, Trustees, officers or other private persons, except that the
corporation shall be authorized and empowered to pay reasonable compensation
for services
rendered and to make payments and distributions in furtherance of the purposes set forth in Article I herein. Nor shall any part of the corporation’s net earnings inure to the benefit of any private shareholder or individual or member, as the Council is not organized for profit or to engage in any activity ordinarily carried on for profit.
1.
The By-Laws may be
amended at any meeting by a majority of two-thirds (2/3) vote of all the
member associations of the Council provided that notices verbatim of the
proposed amendment shall have been sent to each voting member with the call to
the meeting at which it is proposed to take such action.