Most Important Words
- Check to see if prepositional phrases can be converted into adjectives or adverbs Ex. Criteria for the query vs. query criteria
- Check adjective clauses (who, which, that clauses) to see if they can be turned into simple adjectives. Ex. format which is printable vs. printable format
- Check for over usage of adjective clauses. Often you do not even need who is, which are or that are. Ex. Records that are related to vs. records related to.
- Check sentences with two verbs. Determine if both are necessary or if your sentence will be more clear and concise with one verb. Ex. To enter information to change the criteria vs. to change the criteria
- Check adverb clauses (because, when, before, since, although) to see if you can shorten them, or if they are even necessary.
- Pie charts are used when
it is necessary to display vs. Pie charts are used to display
- Cut out words you donít need. Do not repeat a word unless you need it again for clarity or emphasis.
- Identify the most important words in a sentence, underline them, and make a sentence out of them using the least amount of linking words possible.