NEVER GIVE UP!!
Benefits of hiring me for YOU!
- Keeping clients satisfied is key and I bring a cheerful demeanor and a smile to all tasks I am assigned.
- Knowledge of software (or initiative to learn on my own time) saves time preparing documents.
- Working with high end clients means you will have someone who understands confidentiality and strict deadlines.
- Giving 110% and taking the time to go that extra mile to get the job done right are my trademarks.
EXECUTIVE ASSISTANT
I am looking for a fast-paced and CHALLENGING Executive Assistant position. I would be the perfect ambassador for the business, always smiling and cheerful both face-to-face and over the phone. I am able to do multiple things at once and can take care of the mundane tasks to free the other staff to spend more time doing what they do best. I am used to working with the President and high scale clients and taking care of all administrative duties. I am professional and reflect all that the company stands for.
ADMINISTRATIVE ASSISTANT/OFFICE MANAGER
JPMorgan Chase (temporary assignment) 7/04 – 10/04
Administration
- Managed all general administrative duties including: copying, faxing, compose/prepare correspondence, mail, client (internal & external) inquiries, etc.
- Created various reports and documents using MS Word, Excel & PowerPoint
- Maintained supplies and vendor relations
- Greeted guests visiting the office
- Created Public Information Booklets
- Prepared and print all documents required for meetings
- Completed expense reports for Vice President/Managing Director, Associates and the Analyst in the office on a monthly basis
- Helped bind Pitch Books for Associates and Analyst
Event Management/Office Logistics
ADMINISTRATIVE ASSISTANT
Society of Certified Senior Advisors 12/02 – 6/04
Administration
- Managed all general administrative duties including: copying, faxing, database maintenance, correspondence, mail, customer inquiries, etc.
- Created various reports and documents using MS Word, Excel & PowerPoint
- Completed monthly sales analysis (also used for payroll)
- Handled misuse of designation complaints/reports
- Handled misue of logo issues/reports
- Attended monthly Board of Standards meetings and took minutes
- Prepared agenda and minutes for the Board of Standards meetings
- Created and maintained a log of all cases heard by the Board of Standards
- Created and maintained a log of all misuse of the designation reported
Event Management/Office Logistics/Project Management
- Helped coordinate the annual 2004 CSA Summit
- Prepared materials and worked with the Event Coordinator for the 2004 CSA Summit
- Arranged travel for the Vice President, Operations
- Maintained calendar for the Vice President, Operations via Outlook and ACT!
- Scheduled conferences, lunches, and client/vendor events for executives in the office
- Worked on campaigns geared to motivate the sales team
- Organized catering for various events
- Prepared a detailed Itinerary including flight, hotel, car rental and meeting information and any directions necessary
Communication/Customer Service
- Handled or researched customer complaints or requests before forwarding the information to the Vice President, Operations
- Handled all communication for all complaints phoned or mailed in that will go before the Board of Standards
- Requested authorization from members for use of their testimonials in the publications
Human Resources
- Was point of contact between employees and the company’s Professional Employer’s Organization (PEO) - Administaff
- Processed all new hire and termination paperwork
- Processed all benefit enrollment/change paperwork
- Coordinated meetings regarding employee benefits with the employees and the PEO
- Distributed temporary benefit cards to employees
- Processed payroll bi-monthly
- Calculated sales bonuses for the payroll period falling on the 15th of the month
- Communicated with Administaff (PEO) regarding any Human Resources comments or concerns of employees
ADMINISTRATIVE ASSISTANT
Starz Encore 3/01 – 10/01
Administration
- Managed all general administrative duties such as: filing, copying, database maintenance, correspondence, sort/distribute mail, etc.
- Helped create and format new forms for the department’s use.
Event Management/Office Logistics
- Maintained calendar and contacts through Outlook.
- Organized catering for database team meetings.
- Booked conference rooms and helped set-up any necessary equipment (i.e. laptops).
- Reserved any equipment necessary to conduct the meeting (i.e. InFocus machine).
- Set up conference calls and recording of meetings through Evoke Communications on Netscape Navigator.
- Completed VERY detailed minutes for 4 teams put together to create a new company database.
Communication/Customer Service
- Trained as back up for the authorization desk/hotlines offering limited technical support to business’ headend technicians and authorizing the companies affiliates to receive the signal from the satellite via an in-house system.
- Shared new policies and procedures with my department via Outlook.
- Managed all purchased publication renewals and relations.
Project Management
- Managed projects using MS Project. Kept lists of all projects running and the tasks they might involve and the status of each of those tasks.
Accounting/Purchasing
- Coded invoices and forwarded them to the proper personnel for signatures and processing.
- Processed expense reports and forwarded them to the proper personnel.
Travel
- Trained as second back-up to the company travel desk
IT ADMINISTRATIVE ASSISTANT
Nextlink 6/00 – 9/00
(Temporary assignment while permanent employer was filming)
Administration
- Managed all general administrative duties such as: filing, copying, database maintenance, correspondence, distribute mail, etc.
- Created various documents and reports using Word and Excel.
- Managed cell phone distribution and kept a record of all employees with cell phones that included phone numbers and codes.
- Was first point of contact for the Western Region Director of IT
- Updated the western regions IT representatives on new policies and procedures via Outlook and Lotus Notes
Event Management/Office Logistics
- Maintained Regional Director’s calendar and contacts via Outlook and Lotus Notes
- Made extensive travel arrangements for the Western Region Director of IT and the 27 IT representatives
- Booked conference rooms and helped set-up any necessary equipment (i.e. laptops, speaker phones, etc.)
- Scheduled meetings and accepted meeting invitations from senior executives
- Completed minutes for the weekly team meetings
- Coordinated an off-site meeting for the 27 IT representatives in the 5 state region
Project Management
- Kept lists of all projects running and the tasks they might involve, including the status of those tasks
Human Resources
- Maintained personnel files for all IT representatives in the Western Region
- Worked with a recruiter to locate and schedule interviews for new IT representatives
Accounting/Purchasing
- Processed requisitions for any purchases over $500 through Oracle. Attended a three-day training to learn the Oracle account requisition software
- Coded invoices and forwarded them to the proper personnel for signatures and processing
- Processed expense reports for the Western Region Director and all IT representatives and forwarded them to the proper personnel
Computer Skills
- Handled adding/removing software and printers for end users
- Made “seating charts” for all desk cubicles both occupied and unoccupied
- Removed PC Internet Proxy settings to enable employees to use the Packeteer Internet access
- Started learning the process for new hire PC set-ups
EXECUTIVE ASSISTANT
SEGFilms 1/96 – 3/01
Administration
- Managed all general administrative duties such as: filing, copying, database maintenance, correspondence, sort/distribute mail, etc.
- Created various documents and reports using Word, Excel, PowerPoint, Access and Visio.
- Re-created the training manual used for the two training classes (on a temporary assignment)
- Volunteered my “spare” time to various departments to help with special projects (on a temporary assignment)
Event Management/Office Logistics
- Maintained calendar and contacts through Outlook.
- Arranged business travel arrangements for senior executives.
- Organized catering for high-level client presentations and company meetings.
- Arranged attendance to conferences and conventions for senior executives.
- Coordinated company summer picnic with committee (including getting permits for park access, catering, invitations, etc.)
Communication/Customer Service
- Completed the training course to get a better understanding of the work involved in the department I was a temporary for
- Screened incoming calls and placed calls upon request
- Initiated and maintained vendor relations
Accounting
- Managed light Accounts Payable and Accounts Receivables manually
- Processed and/or approved timesheets for actors hired by the company
DATA ENTRY
Telecheck 9/93 – 7/95
Administration
- Entered personal and bank information from batches of checks into the database.
- Helped my supervisor run & balance end of day reports.
My Favorite Web Sites
ViSalus Product
ViSalus Business Opportunity