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Board Meeting
July 16, 2001
Home of Jennifer Parker
Present were Board members Ellie Stine-Masek, Jennifer Parker, Michelle Manshardt, Iréna Callahan, Beth High and Lynn Boice. Necessarily absent were Carolyn VandenBerg, Rachel Tanenbaum, and Robin Ritter. Also present were Terri Wayne and Shelley Rosenberg. President Ellie Stine-Masek called the meeting to order at 6:55 P.M.
Minutes: Minutes from the previous meeting were motioned for approval by L. Boice seconded by J. Parker and passed with minor corrections being made by I. Callahan.
Treasurer's Report: The Treasurer's report was approved as submitted by L Boice. The organization is in fine financial shape. The cost for the newsletter has been lowered by about 100 dollars. J. Parker spoke to Alphagraphics and they may be willing to comp the entire cost of the newsletter next year. J. Parker will do a formal proposal letter and send it to them.
Membership Report: There are 150 paid memberships but Stephanie has 148 names so this reconciliation still needs to be done between L. Boice and S. Glock.
OLD BUSINESS
Recognized Shows
A. New computer programs for scheduling and posting scores:
1. E. S.- Masek contacted S. Plasman and the program that she utilizes is not a salable product as yet because it requires programming changes as it is being used.
2. D. Legner researched dressage show programs and there are none available that are dependable.
3. D. Legner found a hunter/jumper show program that may be useable for dressage. She will research it and report back.
B. Show office etiquette was the next topic for discussion:
1. The show secretary may need an assistant especially on Friday perhaps a show Hostess.
2. J. Parker motioned that starting in the Nov 2002 Omnibus that the office fee be increased to $25 and that $5 be refunded if the entry form is complete. This was seconded by I. Callahan and passed.
3. J. Parker motioned that for Nov
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2002/2003 show that bids be accepted for potential show secretaries and advertised in the Mar/April Transitions and Minutes & Center Lines. L. Boice seconded the motion and added the same be considered for the show manager for 2003. These motions passed.
C. TROT Benefit:
1. Sponsors and advertisers will utilize two different forms. D. Legner will do a special sponsorship form and E.S.- Masek will work with Holly Small to send out this mailing and attempt to have every class sponsored. She will also contact Annette Davis, the new director of TROT for additional input.
2. For the November show, the advertisements for volunteer coordinator, barn manager and awards chairman need to appear in Transitions as soon as possible.
3. E. S.- Masek suggests that a paid marketing assistant position be approved and that the position receive 15% of all advertisements they procure. B. High motioned the above be advertised was seconded by I. Callahan and passed. The requirements to be included in the ad for marketing coordinator for all show programs will be a motivated TDC member who has access to a phone and car. Candidates should contact E. S.- Masek by FAX or e-mail. This motion passed.
4. The Dover Medal will be offered at the
TDC Fall Festival Show.
Schooling Shows
M. Manshardt reported the following schedule for the schooling shows:
July 28, La Mariposa, E.S.-Masek
Aug 26, Cochise, V. Crail
Sept, Pony Club, B. Mignon
Oct, La Mariposa
Nov 11, Oasis
Dec. 2, La Mariposa
M. Manshardt will get together with Faye Gandolfi of Desert Dove to put together a proposal so that the December show will be TDC recognized and will benefit Desert Dove. The schooling show box has been put together and the one thing that is missing is the instructions for scoring sheet from C. VandenBerg. B.High will laminate the show tests.
A request for the schooling shows to offer the combined training test and the AHSA young horseman test has been formally proposed by Scarlett Fahrenson. M. Manshardt and E.S.- Masek will promote this sugges
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tion.
The June Schooling show made $100 for TDC.
Freestyle Clinic
A. The location will be Glenda Toll's.
B. Friday's location has not been established as yet.
C. The contract is for 12/8-9
D. Auditors charge will be 40 dollars for the week end or 15 dollars per day and will be split between TDC and Cindy.
E. The goal will be to offer a freestyle for all levels at the shows and there seems to be a lot of interest.
F. Advertisements - The first appeared in the Omnibus and the next set of advertising will appear in ADA Centerline information and Paso del Norte.
G. TDC will apply for a grant for $2000 maximum from USDF. J. Parker will perform this task.
H. The ideal for this workshop will be 8 riders and TDC members will have first call with paid applications.
I. The ad will appear in the September newsletter with paid applications for a November 1st deadline.
J. J. Parker will do the write-up.
Awards Banquet
A. October 12th is the date, the location is the Sheraton and the cost is $25. The capacity seating is being researched by E.S.-Masek.
B. The silent auction will benefit the scholarship fund and J. Parker requests each board member be responsible for the donation of two items
C. The Dinner will not be a general meeting
D. Entertainment will be casual and will be researched and reported on at the next meeting
University Credit Program
Future programs will include:
Shelley Rosenberg, July 21, Flying Changes
Anne Alden, Aug 18, Building a relation ship with your horse*
Cydney Turner, Aug 25, Cavalletti and the extended trot
J. Parker, Oct, Sitting Trot
* There will be a 25 dollar charge for this program as it includes amenities other than riding. TDC will receive $100 dollars. This was motioned by B. High seconded by E.S.- Masek and passed.
L. Boice requests dates for insurance purposes. B. High requested permission to or (Continued on page 3)
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