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Board Meeting
August 25, 2001
Home of Lynn Boice
Present were Board members Ellie Stine-Masek, Jennifer Parker, Michelle Manshardt, Iréna Callahan, Beth High, Lynn Boice, Carolyn VandenBerg, and Rachel Tanenbaum. Robin Ritter was necessarily absent. Also present were Terri Wayne, Ellen Basso and others who were waiting to attend the General Meeting. President Ellie Stine-Masek called the meeting to order at 5:10 P.M.
Minutes: Minutes from the previous meeting were motioned for approval by L. Boice, seconded by M. Mans-hardt, and passed with minor corrections being made by I. Calla-han.
Treasurer's Report: The Treasurer's report was approved as submitted by L Boice. The organization is in fine financial shape.
Membership Report: There are 150 paid memberships but Stephanie has 148 names so this recon-
ciliation still needs to be done between L. Boice and S. Glock.
OLD BUSINESS
November Show /TROT Benefit
1. As of yet there is no Barn Manager.
2. D. Legner has designed a special sponsorship form and E.S.- Masek has written a letter which will be sent to TROT's mailing list of donors. The advertising form for the Show will be separate from the Sponsor form.
3. C. VandenBerg cannot do the show program this year so a request to Dian Seabury will be made from E.S.-Masek.
4. The Dover Medal will again be offered in the Fall Show for class Second Level Test Four.
5. For the November show, the paid positions for volunteer coordinator, barn manager and advertising rep still need to be filled.
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Freestyle Clinic
1. TDC received a $750 grant from USDF for sponsorship of the Cindy Collins Freestyle Clinic.
2. E.S.-Masek suggested and L. Boice motioned that the Friday night lecture be free to TDC members and that they get USDF University credit. This was seconded by I. Callahan and passed.
3. J. Parker will renegotiate the auditing agreement with Cindy Collins. The location for the Friday lecture will probably be the Meat Lab at the U of A and J. Parker will finalize this
Newsletter
1. The newsletter editor has resigned with the completion of the September issue.
2. J. Parker motioned and M. Manshardt seconded that pending sponsorship of the newsletter that the editor be paid 100 dollars per issue and commit to a one year contract. The motioned passed.
3. The advertising rates need to be updated by the next meeting.
4. A proposal by E.S.-Masek to offer a newsletter-only membership is against USDF rules according to C. Vanden-Berg.
Awards Banquet
A. October 12th is the date and the location is the Sheraton on Grant (formerly the Hotel Park). The cost is 25 dollars.
B. The dinner choices will be chicken, salmon or vegetarian and will include a cash bar. The September newsletter includes a formal invitation with an RSVP to R. Tannenbaum at 749-2960 by October 7th.
C. The silent auction will benefit the Marilyn Quinto Memorial Scholarship Fund. J. Parker requests each Board member be responsible for the donation of two items.
D. R. Tanenbaum requested $30-$50 to make centerpieces for the tables and then auctioning them. The request was granted.
E. R. Ritter will contact D. Leacy for awards and will order ribbons and keeper trophies.
Schooling Shows
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M. Manshardt reported the following schooling show schedule:
Aug 26 Cochise, V. Crail
Sept 22 Pony Club, B. Mignon
Oct La Mariposa
Nov 11 An Oasis
Dec. 2 La Mariposa
The show secretary is responsible for additional entry forms and should make copies available. This is not the responsibility of the Newsletter Editor.
NEW BUSINESS
Learner Judges Program
A. Josh Coleman proposed that TDC should host a USDF Learner Judges Program in 2002. An L program for the potential education of dressage as to "What trained judges look for in competition". This program is not only for judges but emphasizes education according to USDF.
B. TDC should be the sponsor GMO but work with ADA. The application is needed by November and 10 people are required at a cost of about $1000. C. VandenBerg motioned J. Parker seconded the above suggestion and it was passed by the Board.
D. Anna Calek will organize this event with the assistance of Ellen Basso and J. Coleman.
F. May 2002 will be the target date. Applications, riders, three locations and advertised in the newsletter are just some of the chores that need to be accomplished.
Fourth General Meeting
The next General Meeting will be Friday, December 7,2001 at 6:30P.M. prior to the Freestyle Clinic. This was motioned by A. Calek, seconded by M. Manshardt and passed.
The next board meeting will be Monday October 8th at 6:45 at Robin Ritter's.
L. Boice motioned the meeting adjourned seconded by J. Parker and passed. The meeting adjourned at 6:10 P.M.
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