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Board Meeting
November 5, 2001
Home of Lynn Boice
Present were Board members Ellie Stine-Masek, Jennifer Parker, Iréna Callahan, Lynn Boice, Robin Ritter, Carolyn VandenBerg, Rachel Tanenbaum, and Michelle Manshardt. Also present were Dian Seabury and Anna Calek. President E. Stine-Masek called the meeting to order at 7:01 p.m.
Minutes: Minutes from the previous meeting were motioned for approval by C. VandenBerg, L. Boice seconded and the motion passed with minor corrections being made by I. Callahan.
Treasurer's Report: The Treasurer's report was approved as submitted by L. Boice. The organization is in fine financial shape. The banquet cost about $100. The Marilyn Quinto Scholarship Fund raised $1,550 at the banquet, and $650 remain from last year.
Membership Report: There are 150 paid memberships. A discussion about membership forms and checks took place. There are lost checks, etc. The policy is that all memberhsip forms and checks be MAILED to S. Glock and will not be accepted any other way.
OLD BUSINESS
Scholarship Award
1. A challenge by an applicant for the scholarship was brought up for discussion.
2. The decision of the Board is to allow the scholarship awards to stand as awarded.
3. The second decision is that the rules for the scholarship will be rewritten by J. Parker and brought to the next Board Meeting.
4. M. Manshardt requested that time donated to the club also be included in the application.
Awards
1. A discussion ensued about the possibility of incorrect show scores. The decision was made that the new
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policy will be that each competitor will be responsible for checking the scores in Transitions, and if the scores are incorrect, the rider is responsible to correct information to Doris Leacy at 219-6934 or Robin Ritter at 795-0444 within 30 days of publication in the Transitions.
2. The need for a program to compute scores has become obvious. Noel was overwhelmed with the task of tabulating the scores. A database program is required. J. Parker will check with D. Legner to see if she will write a program.
November Show
1. The show program is being done by Andrea Hausner. It was suggested she take the program to Alphagraphics on Grant Road. The cost should be about $317. E. Stine-Masek will provide all the technical details in the next few days.
2. A call for sponsors elicited several class sponsors.
3. Volunteer Coordinator, R. Tanenbaum, announced the Barn Manager will be Steve Schmidt and most volunteer positions were filled.
4. Hospsitality, goodies and transportation for the judges and TD will be provided by Annette Davis and Rachelle Breton. Holly Small will provide lunch on Sunday.
6. M. Manshardt will be responsible for the show boxes.
7. Ice chests with refreshments for the volunteers will be handled by L. Boice.
Freestyle Clinic
1. Rider spots have been filled and six have been paid for.
2. J. Parker has arranged renting a portjohn for the clinic.
3. Videotaping services will be available. J. Parker will arrange this service.
Schooling Shows
M. Manshardt reported the following schedule for the schooling shows:
Nov. 11, Oasis, Lois Arnold (L)
Jan. 13, Oasis
1. M. Manshardt is working on collecting money from the TDC-recognized schooling shows that have not paid.
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2. The procedure for next year for tDC recognition will be to send each facility a TDC packet with a list of L judges, entry form, and indemnity clause, and when the hosting facility returns a check for the fee, TDC will advertise the show. M. Manshardt is working on the packet.
Nominating Committee
Met this afternoon and Barbara Rector will present a slate at the next meeting.
General Meeting
The next General Meeting will be December 7, 2001, at 6:30 p.m. at the U of A Meat Lab and will take place just before the Free Style Clinic. The building must be vacated by 9:30 p.m.
NEW BUSINESS
1. Annual meeting will take place January 7, 2002, at 6:45 p.m. at the U of A Meat Lab. E. Stine-Masek and S. Glock will be responsible for making those arrangements.
2. The election of officers will take place at this meeting.
3. M. Manshardt is working on the L program.
The next Board Meeting will be Monday, December 3, 2001, at 6:45 p.m. at R. Ritter.
J. Parker motioned the meeting adjourned, seconded by M. Manshardt, and passed. The meeting adjourned at 8:45 p.m.
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