When I first started selling Scentsy I had so many different ideas. I had it spread out between my living room, my guest room, my garage, my car and my office. Soon, I was to the point where I couldn't find anything. I was getting confused and frustrated. So one day I sat down and worked up a plan for my business. I wrote out how I wanted to run my business and what I had to work with and what I needed and when I needed it.
So here is what works for me:
I make lists for everything. At the bottom of this page I will show you some of my lists.
I have a place for order forms that are waiting to be ordered, order forms that have been ordered and are waiting to be packed and order forms that have been delivered. I make sure to put the hostess' name on her party's orders before anything else (in case her guests forgot to). I write on them (yellow copy) if it is an outside order. If the order is not from a party, I write where I got the order from; a fair, met at a store, found me on line, etc.
When I get low on hostess packets I print up about 10 at a time. Same goes for recruiting info and the things I put into orders.
I bought some plastic drawers that I keep all my paperwork in:
Catalogs
Blank order forms
Teaser catalogs
Product lists
Business cards
All of the various tri-folds
Insert cards
Postcards
Folders for my hostess packets
All the components for my hostess packets
Recruiting info (Consultant Spotlights, etc)
Decorated stationary (that I use for hostess letters and invitations) Labels - both blank and printed
Scentsy stickers ($99, book a party, thank you, etc)
Stickers (used to decorate hostess packets, etc
Small plastic bags for samples
Plastic bags to pack orders (did you know they come in two sizes? In your party order, if you have a customer who orders several warmers, they will send you a larger bag for the order!)
Fund raising info
I have a plastic box that I use when I pack out orders. In it I keep the following:
"Light bulbs for life" cards
A few blank order forms
A black sharpie for blacking out credit card numbers
Current or upcoming fliers for Warmer of the Month or other specials
Plastic bags
A few of the Scentsy shopping bags
Printed labels in two sizes
Join brochures
Sticky notes
"Thank You" stickers "$99" stickers
A ball point pen A highlighter
This is everything I need to check in an order and pack it out for a party except for my note. I always print out personalized notes to put in orders from parties. Basically it says: "Thank you for ordering from ___________'s party. She received $_____ in free merchandise. (Light bulbs for life info.) Call with questions. If you know of anyone who needs an extra income call me."
All I have to do when an order comes in is grab my box and pack it out. When it gets low on supplies, I restock the box. It's easier to restock it every few weeks than to run and print out labels, then try to find a sharpie, then stop to label some brochures.
Inventory
I do a lot of shows and fairs so I have a bunch of stock. I had to break down and get an organized list of what I have. I made a simple spreadsheet on Excel. I list:
Full sized warmers
Mid sized warmers
Plug-in warmers
Buddies
Bars
Bricks
And all the other items we carry
Under each heading I list the item name. I have a column for quantity, the price with tax and without tax so I can tell how much money is invested in it.
When I do a show, I print out the list and take it with me. As I sell items I cross them off. When I get home, I go to the computer and take the sold items out of the spreadsheet. When I do a party, I go into the sheet and take out any items I've used as prizes, etc. Every once in awhile, I have to check the list against the actual items in case I've missed something.
Lists
Party check list
When I book a party, I pull out a pre-printed list and start checking off things as I do them. The list says:
Name of hostess
Date of party
Address
Type of party (In-Home, Open house, Basket, etc)
Gave hostess packet and/or basket party
Party Planned hostess in person
Listed party on workstation
Called next day to go over party
Mailed invitations for hostess
Emailed hostess to check in
Hostess replied about finding note on __
Mailed hostess note telling her that I'm excited
Called hostess a few days before party to see how many are expected
Called hostess the day before to remind her I will be early
Party held
Guests' names
Games played
What I wore
Warmer/fragrance set up
Gift to hostess
Favors to guests
Received outside orders
Party total
Hostess gifts picked
Bookings from party
Placed order
Emailed hostess to thank her and tell her delivery date
Received order
Delivered order
Mailed thank you to hostess
Call back hostess to re-book
I like to keep track of what I wear, what I give out, who's at the party, etc because I don't want to duplicate anything. I'd hate to show up in the same outfit that I wore at the party that someone dated from. I want the warmer and fragrance being displayed to be different. And I especially don't want to play the same games. So this list helps me twice - first to make sure I do everything and second to keep track of what has been done.
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What I take to Parties
(See doing a party, the list is there)
What I Take to Shows
Tables
Tablecloths
EZ up
Basket rack
AII stock
Signs
Booking wheel
Shipping rate chart
Extension cord
Hook display & hooks
Large basket
Small basket
Hostess packets
Recruiting packets
Drawing slips
Drawing box
Sign for drawing Catalogs
Order forms / pens Plastic bags
Scentsy bags
Samples & give away items Calculator
Cash box or pouch Change Buttons/badges
Extra labels Food/drinks
List Of Prospective Hostesses
Excel spreadsheet where I list people's names, info about them, where we met
List Of Prospective Recruits
Excel spreadsheet where I list people's names, info about them, where we met
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