Task: Secretary
Responsibilities:
Publish and distribute the weekly Trash
Record minutes of meetings
Collect the mail (Joint task with Hash Cash)
Inform meetings/committee members of correspondence for action as required.
Write and respond to letters where required.
Publish the members contact list.
Tips:
Pester the trailmasters for run notifications for the Trash
Remind the scribe for the night of their task
If the scribe has failed to front, ensure a replacement is found.
As soon as new members are named, grab their details and update the address list with their address and contact numbers.
Get into a routine and stick to it.
Release an updated address list on a regular basis. A new release every three months is not to many! If we all have a new members contact details, any of us can call them and give them an invite, to the next run, a function or informal drinks – whatever.
Should you hear someone has moved, get their new details for your address list.
Above all – Have fun and enjoy your year – make it your own!