Here you are speaking on behalf of the Chairman -
Which means on behalf of the
organization. Therefore you must speak soberly - Statesman like , showing
pride & politeness of your organization.
Important thing is to show
POLISH & GRACEFULNESS. You must pronounce every name & designation
correctly. Take maximum care with the Foreign names. Perfect
Grammar, Elegant Language. Gracious Style and Smooth Fluent Delivery is
the objective. Show
is wise to avoid jokes & other gimmicks.
Simple, Straight, Crisp & Cute Speech is the Best.
There is a protocol of the
order in which you welcome the gathering. Follow this easy to remember
||Mr. Chairman, Chief Guest Mr...................................,
Guest of Honor Mr......................................, other Dignitaries,
Guests & invitees, Press & TV, Delegates/Participants, Ladies
||General Welcome . Welcome to the .................................
(Exact name of the program - organized by/conducted by/hosted by............................................................(Name
of the organization.)).
||Organization. Say two sentences about the
||Occasion . Few sentences about importance
of the program
||SPECIAL WELCOMES. Welcome one by one, in
one or two sentences in the same order as above ( i.e., Chief Guest,
Guest of Honor, Invitees, Press, People)
||End. Once again welcome everybody and hope
that......... They will enjoy, it would be very useful, a memorable
experience, a turning point, a milestone, create history, open a great
future, reach new heights . . . .
REMEMBER: Welcome is always
PURPOSE is to highlight the presence of, build image of
the person, so both the Guest and the audience are in best mood.
Get the BIO-DATA.
GO BEYOND & BEHIND
BIO-DATA. TIP 46
Get more details. If possible
talk to the person. Find out the real human being behind the picture.
Unknown facts, personal interests, achievement in other field, his philosophy
, faith, travel abroad, interest in Charity/Service etc.
An ever effective sequence
for introduction is my ...
TOPIC: of this meeting [ 1-2 sentences ]
this meeting [1-2 sentences]
SALUTE: Closing sentence.
BEGIN by briefly relating presence of this Man in this
BUILD UP the person by telling the Bio Data in an orderly
END by high lighting & announcing the name of V.I.P.
" May we present to you ,
The Chairman of BPL Group of Companies,
Managing Trusty of CARE foundation, and a Renowned Author , Mr.
Thomas Smith !! "
not disclose the name, till the very end.
Introduction should be not
more than 2-3 minutes.
Don't praise falsely, it
Don't praise too much, it
Don't repeat adjectives,
don't use clichés, it is boring (i.e. He is great this, great that,
One and only. None other than. Etc.)
Intro. is not reading Bio-Data,
it is image building.
After finishing the intro
just say small "THANQ".
VOTE OF THANKS
A simple and sweet task
, if you just follow my TIP 50.
FORMULA : THREE C
First C = CONCLUDE
One sentence to indicate that the program has completed, and how interesting/meaningful/memorable
it has been .(Avoid using 'grand success' or such boring clichés.)
Second C = C H A P
Special thanks in this sequence :-
C > CHIEF GUEST, Guest
of honor, other Guests,
H > HELPERS like Major
Donors, Sponsors, etc.
A > ASSISTANCE. People who assisted you
in other small ways,free hall, advertisements,free publicity, lunch, tea,
vehicles, music volunteers, Press etc.
P > PARTICIPANTS
Third C = CU (see you)
Once again on behalf of your organization thank all and hope to see them
again in your future program / act on the resolutions of this meeting
We don't thank ourselves : so no thanks to President, Project Director,
Host Chapter, Manager, Our Team Workers etc.
A simple sequence
generally quite effective is..
A sentence or two to create suspense, interest
Wake them up & catch the attention.
Name of the Program & its usefulness.
Where, When, Who can join, Fees, Faculty etc.
APPEAL : to join, to donate, to applaud etc.
Whom to contact - his Phone nos.
Loudly repeat in one sentence - Date, Time,
Venue, Contact Person,
Contact Phone number .